Office Administrative Assistant (225-1012)

The Office Administrative Assistant plays a crucial role in the smooth and efficient operation of office environments. Working closely with management and colleagues, this position requires someone with exceptional organizational skills, a high level of professionalism, and the ability to multitask in a fast-paced environment. The Office Administrative Assistant is often the first point of contact for clients and visitors, making excellent communication skills essential. The role involves a mixture of administrative duties, including scheduling appointments, managing correspondence, and handling general office tasks. A successful candidate will possess a keen attention to detail and the ability to work independently as well as part of a team. Familiarity with office software and the ability to learn new tools quickly will also be advantageous in this position.

Responsibilities

• Greet visitors and clients with a professional and welcoming demeanor.
• Handle incoming calls, emails, and correspondence with accuracy and efficiency.
• Manage schedules and arrange appointments for staff and managers.
• Maintain organized filing systems for both electronic and paper documents.
• Coordinate office supply orders, monitoring stock levels and budget compliance.
• Assist with the preparation of reports, presentations, and official documents.
• Support office events and meetings by organizing materials and logistics.
• Process and distribute incoming and outgoing mail promptly and correctly.
• Ensure that office equipment is in good working condition and arrange repairs.
• Assist in maintaining office cleanliness and coordinating with cleaning staff.
• Conduct basic bookkeeping tasks, such as data entry and reconciling invoices.
• Perform other administrative duties as assigned to support office staff.

Requirements

• High school diploma or equivalent; additional qualifications preferred.
• Proficiency in Microsoft Office Suite and workplace communication tools.
• Strong organizational and multitasking abilities in a dynamic environment.
• Excellent written and verbal communication skills are necessary.
• Professional attitude and appearance for client-facing interactions.
• Experience in an administrative or office assistant role is advantageous.
• Ability to handle sensitive information with confidentiality and discretion.