Medical Records Clerk (225-619)

A Medical Records Clerk plays a crucial role in the healthcare system by managing and organizing patient data to ensure it is accurate, up-to-date, and easily accessible. The position involves handling sensitive patient information with confidentiality and precision, adhering to all relevant regulations and standards. This role is essential for maintaining the smooth operation of medical facilities, as it supports healthcare providers by ensuring they have the necessary information to deliver quality care. The ideal candidate for this role will have a keen eye for detail, excellent organizational skills, and a strong understanding of medical terminology and database systems. This position is typically based in hospitals, clinics, or private practices, and it requires the ability to work effectively as part of a team while also managing independent tasks efficiently.

Responsibilities

• Organize and maintain digital and paper files of patient medical records meticulously.
• Ensure the accuracy and completeness of patient records by regularly updating them.
• Process requests for medical records by following strict procedures and guidelines.
• Safeguard confidential patient information by adhering to all privacy regulations.
• Collaborate with medical staff to ensure timely and efficient retrieval of records.
• Participate in regular audits of medical records to ensure quality and compliance.
• Manage the intake and distribution of correspondence related to patient records.
• Utilize electronic health record systems to store and retrieve patient data efficiently.
• Train and support fellow staff members on best practices for record management.
• Contribute to process improvement initiatives for better records management.
• Assist in transitioning from paper-based to electronic records systems as needed.
• Respond promptly to inquiries about patient records while maintaining confidentiality.

Requirements

• High school diploma or equivalent education is required for the position.
• Experience in a healthcare setting managing medical records is preferred.
• Strong understanding of medical terminology and health information systems.
• Proficiency with electronic health record systems and standard office software.
• Excellent organizational skills with keen attention to details for accurate records.
• Ability to handle confidential information with integrity and professionalism.
• Strong communication skills to interact effectively with medical staff and patients.