MCV Procurement Officer

Responsibilities

JOB DESCRIPTION

• Timely Delivery of Material in order to achieve safe and uninterrupted operation of offshore assets
• Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.
• Respond to customer and supplier inquiries about order status, changes, or cancellations.
• Perform buying duties when necessary.
• Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
• Review requisition orders in order to verify accuracy, terminology, and specifications
• Calculate costs of orders, and charge or forward invoices to appropriate accounts.
• Prepare, maintain, and review purchasing files, reports and price lists.
• Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers.
• Track the status of requisitions, contracts, and orders.
• Arrange and control international logistics if needed.
• Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.
• Compare suppliers' bills with bids and purchase orders in order to verify accuracy.
• Locate suppliers, using sources such as catalogues and the internet, and interview them to gather information about products to be ordered.
• Maintain knowledge of all organizational and governmental rules affecting purchases and provide information about these rules to organization staff members and to vendors.
• Monitor in-house inventory movement and complete inventory transfer forms for bookkeeping purposes.
• Monitor contractor performance, recommending contract modifications when necessary.
• Prepare invitation-of-bid forms, and mail forms to supplier firms or distribute forms for public posting.
• Ensure Procurement standards are followed within Procurement department
• Educate internal customers (Ops, Tech etc.) on Procurement process and standards
• Demand implementation of Procurement standards within BU e.g. no commitment for service or supply without approved PO, AFE process etc.
• Request internal customers for better planning to ensure smooth procurement support is provided e.g. mob/demob., modification projects, dry dock schedule etc.
• Proper communication and reporting to management and other stakeholders
• Streamline communication and collaboration with Finance to improve payment process
• Develop purchasing strategy to streamline order and delivery e.g. frame agreements.
• Supplier management:
• Monitor suppliers on market for better “value for money”
• Supplier database
• Supplier documents control
• Process of prequalification and annual evaluation
• Develop and optimize Logistics set up to cover MCV fleet requirements using Baku model as prototype
• Keep level of open requisitions on minimum level
• Ensure SVP KPI is high by processing PR/PO within required timelines without compromise to “value for money” concept