Management Assistant - Middle East

Responsibilities / Tasks

• Scheduling/coordinating meetings, diaries, and travel arrangements.
• Ensure all direct reports of Country MD abide compliance in relation to travel management and other administrative compliance.
• Create and maintain documents, for Country MD.
• Facilitate, prepare, and ensure the smooth execution of Town Hall and other leadership meetings by coordinating with divisional representatives and key stakeholders to gather all necessary information.
• Collaborate with HR in preparation of Organogram in relation to business needs and share with Country MD.
• Support in event planning with marketing team. Align with Country MD and marketing team on the requirement of certain materials.
• Create professional internal communication messages on various platforms to the division for strategic initiatives, local announcements, action plans, newsletters, etc.
• Maintain and provide support to others for additional communication items as identified in the division’s communication plan
• Participate, coordinate, and ensure that participants deliver according to agreed actions on a variety of cross functional projects
• Coordinate onsite and off-site meetings including location booking, catering, setting agendas, taking meeting minutes.
• Handling confidential business and personnel information
• Review expense reports and get approval from Country MD as well as the creation of the Travel expense reports for Country MD when needed
• Coordinate local facility activities as necessary or directed by Country MD.
• Procuring required information for these representations from different departments.
• Maintains MD’s appointment schedule by planning and scheduling meetings, conferences, tele-conferences and travel.
• Other tasks and projects as assigned by manager
• Knowledge of Digital Marketing would be an advantage.