Accounts & Purchase Assistant 02J26

The role of an Accounts & Purchase Assistant is pivotal within the finance and procurement sectors of any organization. This position requires an individual who is detail-oriented, organized, and adept at managing both accounts and purchasing tasks efficiently. The primary focus of this role is to support the smooth running of the accounts department, while also assisting in inventory procurement activities. A successful candidate will collaborate cross-departmentally to not only ensure efficient transactions but also to optimize purchasing processes. This dynamic position is ideal for someone who thrives in a busy environment, enjoys variety in their daily tasks, and has a passion for numbers and strategic sourcing. As an Accounts & Purchase Assistant, you'll have the opportunity to work closely with finance managers and procurement officers, gaining valuable experience and insight into both fields.

Responsibilities

• Assist in the preparation and processing of purchase orders and invoices promptly.
• Maintain accurate financial records, ledgers, and databases for both accounts and purchasing.
• Coordinate with suppliers to ensure timely delivery of goods and services ordered.
• Reconcile inventory and purchase orders with deliveries to ensure consistency and accuracy.
• Support the finance team with end-of-month financial closing processes and reports.
• Manage accounts payable and receivable, ensuring timely payments and collections.
• Contribute to cost-saving strategies and processes by evaluating vendors periodically.
• Assist in preparing reports on spending, budgeting, and forecasting for management review.
• Ensure compliance with company purchasing policies and industry standards consistently.
• Act as a liaison between departments to facilitate efficient purchasing and accounting processes.
• Support audits by providing necessary documentation and explanations regarding accounts.
• Handle any discrepancies in invoices or purchasing orders in a timely manner.

Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or similar field preferred.
• Demonstrated experience in accounting or procurement roles for at least two years.
• Strong knowledge of accounting principles and procurement processes required.
• Proficient in using accounting software and MS Office Suite, especially Excel.
• Excellent organizational and multitasking abilities to manage diverse responsibilities.
• High attention to detail with a strong ability to spot numerical discrepancies.
• Strong verbal and written communication skills for effective collaboration.