HR Administrator

Overview

Rapiscan Systems is a global leader in detection technology, delivering advanced inspection systems for ports, borders, military, and high-security facilities. Our innovative X-ray solutions help combat terrorism, smuggling, and trade fraud, ensuring safety and compliance worldwide.

Role Overview

We are seeking a detail-oriented and proactive HR Administrator to join our HR team in the UAE. This role plays a vital part in supporting day-to-day HR operations, ensuring smooth employee experiences, and maintaining compliance with UAE labour laws. You’ll also provide administrative support across other MEA markets, contributing to a collaborative and efficient regional HR function.

Responsibilities

• Maintain and update employee records, including contracts, personal files, leave, and attendance.
• Draft and issue HR-related documents such as employment confirmations, salary certificates, NOCs, and visa letters.
• Manage onboarding for new hires, including induction, documentation, and coordination with IT and office setup.
• Serve as the first point of contact for employee HR queries, offering timely and professional support.
• Coordinate with the PRO for visa applications, renewals, and cancellations.
• Handle employee medical insurance applications and respond to related inquiries.
• Work closely with the finance team to ensure accurate and timely payroll processing.
• Prepare and distribute monthly payslips.
• Process HR-related invoices, ensuring proper submission, approval, and follow-up.
• Ensure compliance with UAE labour laws and internal HR policies.
• Support HR administrative tasks for other MEA markets, including documentation, payroll data, and insurance coordination.
  
  

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Minimum 5 years of HR administration experience in the UAE; regional MEA experience is a plus.
• Solid understanding of UAE labour law; familiarity with HR practices in other MEA countries is advantageous.
• Experience with PRO services, including visa processing and government portals.
• Proficient in MS Office (Excel, Word, Outlook); HRIS experience is a bonus.
• Highly organized with strong attention to detail and the ability to manage multiple tasks across markets.
• Professional and discreet when handling sensitive