Exhibition Operation Manager (225-728)

The Exhibition Operation Manager plays a pivotal role in the management and coordination of exhibitions, ensuring that all operations are executed seamlessly and effectively. This position is central to the success of exhibitions, requiring a dynamic and organized individual who can oversee the practical aspects of setting up, running, and deconstructing exhibitions. The Exhibition Operation Manager collaborates with a variety of stakeholders including vendors, artists, staff, and the public to ensure that each event meets its objectives and runs smoothly. This role requires a blend of strategic planning and tactical execution, alongside excellent communication and problem-solving skills, to manage the logistics and operational aspects of exhibitions from conception through to end. The ideal candidate will be able to work under pressure, maintain high standards, and support the creative vision of the exhibition while keeping within budgetary constraints.

Responsibilities

• Plan and coordinate all operational aspects of exhibitions to ensure success.
• Develop detailed project timelines and manage deadlines effectively.
• Collaborate with exhibitors, vendors, and artists to meet exhibition goals.
• Manage contracts and negotiations with suppliers and contractors.
• Ensure compliance with legal, health, and safety regulations at all times.
• Coordinate on-site logistical operations including setup, teardown, and maintenance.
• Oversee transportation and installation of exhibition materials and artworks.
• Maintain clear communication with all stakeholders to resolve issues promptly.
• Prepare reports on operation metrics and provide feedback to management.
• Develop innovative solutions to enhance exhibition delivery and visitor experience.
• Manage budgets closely, ensuring cost-effectiveness and financial accountability.
• Implement strategies to improve operational efficiency and quality of exhibitions.

Requirements

• Bachelor’s degree in Event Management, Arts Management, or related field preferred.
• Proven experience in managing operations for large-scale exhibitions or events.
• Strong leadership skills with the ability to manage cross-functional teams effectively.
• Exceptional organizational skills with keen attention to detail and precision.
• Outstanding communication skills, both written and verbal, are essential.
• Ability to multitask and manage multiple projects under tight deadlines and pressure.
• Proficiency in budget management and financial reporting is highly valued.
• Familiarity with current health and safety regulations related to event management.
• Experience in contract negotiation and vendor management is preferred.
• Ability to think strategically and creatively to solve complex operational challenges.