Executive Assistant to CEO

Role: EA to CEO

Key Responsibilities:

1. Executive & Calendar Management

· Manage and coordinate a complex calendar, including internal and external meetings, VIP engagements, partner appointments, and high-level discussions.

· Act as the primary point of contact between the CEO and internal/external stakeholders, including executives, partners, clients, suppliers, and VIPs.

· Ensure smooth communication flow and timely follow-ups on all action items.

2. Travel & Logistics Management

· Handle comprehensive business and personal travel arrangements including visa applications, flight bookings, hotel reservations, ground transfers, and preparation of detailed travel itineraries.

· Assist with travel arrangements for household staff when required.

· Oversee logistics coordination for both corporate and personal requirements, including procurement, order processing, and delivery management.

3. Financial & Banking Coordination

· Manage authorized banking transactions including cash and cheque deposits, fund transfers, mutual fund withdrawals/updates, and other financial activities as directed.

· Maintain organized financial documentation and records.

4. Asset & Property Management

· Maintain accurate records of corporate and personal assets including real estate properties and motor vehicles.

· Liaise with property developers, real estate owners, and agents on property-related matters.

· Coordinate property title transfers and oversee associated documentation and compliance requirements.

5. Documentation & Legal Coordination

· Act as the central control point for all documents requiring CEO review, approval, and signature.

· Facilitate legal documentation processes including contract reviews and amendments, new applications, coordination with PROs, draft agreement reviews, and arranging notary appointments.

· Track validity and renewals of essential documents for the CEO and family, including passports, multiple-entry visas, and insurance policies (health, travel, and motor).

6. Healthcare & Personal Coordination

· Monitor and coordinate the CEO’s medical check-ups and appointments

· Maintain updated records of healthcare providers and medical contacts.

7. Corporate Relations & Events

· Arrange and coordinate VIP corporate gifts for selected partners and VIPs.

· Organize executive events and celebrations (e.g., CEO and COO birthdays) as required.

Key Qualifications:

· Bachelor’s degree in Business Administration or related field.

· Proven experience as an Executive Assistant supporting senior leadership, preferably at CEO level.

· Strong understanding of banking procedures and documentation handling.

· Exceptional organizational and multitasking skills.

· High level of discretion and confidentiality.

· Strong communication skills (verbal and written).

· Proficiency in MS Office and administrative systems.

· Ability to manage both corporate and personal responsibilities efficiently