Executive Assistant (225-804)

We are seeking a highly organized and proactive Executive Assistant to join our dynamic team. The ideal candidate will provide top-tier support to our executive team by managing their schedules, organizing meetings, and conducting thorough research to support decision-making processes. As an Executive Assistant, you will play a crucial role in facilitating communication, maintaining confidentiality, and ensuring the smooth operation of the executive office. Your ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and discretion will be essential to success in this role. If you are a seasoned professional with a knack for multitasking, attention to detail, and excellent interpersonal skills, we invite you to apply for this challenging and rewarding position.

Responsibilities

• Manage and maintain executive schedules, appointments, and travel arrangements efficiently.
• Coordinate and prepare meeting agendas, reports, and other necessary documents for executives.
• Conduct research, compile data, and prepare papers for consideration and presentation.
• Serve as the primary point of contact between executives and internal or external stakeholders.
• Handle confidential information with the utmost discretion and professionalism.
• Organize and prioritize incoming and outgoing communications and correspondence.
• Support executives in developing and implementing strategic plans and operational practices.
• Assist with special projects by planning, organizing, and executing required activities.
• Maintain electronic and physical filing systems to ensure easy retrieval and update.
• Coordinate and facilitate communication between departments to ensure alignment.
• Track and report on key performance indicators for various executive initiatives.
• Provide administrative support during executive-led events and conference calls.

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field required.
• Minimum of 3 years of experience as an Executive Assistant or similar role.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Exceptional organizational and time management skills with attention to detail.
• Proven ability to handle confidential information with integrity and discretion.
• Excellent written and verbal communication skills are essential for this role.
• Strong problem-solving skills and the ability to think independently and creatively.
• Demonstrated ability to multitask and prioritize tasks in a fast-paced environment.
• Ability to build and maintain strong professional relationships across all levels.
• Flexibility to adapt to changing priorities and manage multiple deadlines effectively.