Executive Assistant 16J25

An Executive Assistant is a highly skilled professional responsible for supporting executives by managing their schedule, communications, and administrative tasks to ensure smooth operations within an organization. The ideal candidate will possess exceptional organizational skills, the ability to multitask, and a keen attention to detail. This role requires a proactive individual who can anticipate the needs of executives and address them efficiently. Reporting directly to high-level management, the Executive Assistant serves as a trusted partner in decision-making processes and liaises with internal and external stakeholders. Success in this position requires discretion, professionalism, and strong written and verbal communication skills, as the Executive Assistant often represents the executive's office in a variety of settings. This role is essential in fostering effective communication and collaboration across different departments and maintaining the executive's focus on strategic initiatives.

Responsibilities

• Manage the executive's complex schedule, ensuring efficient time management and priority setting.
• Coordinate meetings and appointments, including logistics, materials, and follow-up actions.
• Screen and prioritize incoming communication, including emails and phone calls, for the executive.
• Maintain confidential records and files, ensuring easy access for the executive when needed.
• Prepare, edit, and distribute documentation, reports, and presentations on behalf of the executive.
• Serve as a liaison between the executive and other staff, clients, and external partners.
• Plan and coordinate travel arrangements, itineraries, and expense reports promptly.
• Assist the executive in project management tasks and tracking of key initiatives.
• Conduct research and compile data to support the executive’s decision-making processes.
• Ensure the executive's office operates smoothly by managing office supplies and equipment.
• Facilitate effective communication and collaboration across different departments and teams.
• Handle special projects and assignments as directed by the executive with attention to deadlines.

Requirements

• Bachelor’s degree in Business Administration or a related field is preferred.
• Minimum of 3 years of experience as an Executive Assistant or similar role.
• Exceptional organizational skills with the ability to multitask and prioritize effectively.
• Proficient in Microsoft Office Suite and other relevant software applications.
• Excellent written and verbal communication skills, and strong attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• Proven track record of meeting deadlines and managing multiple priorities efficiently.