Executive Assistant 05N25

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our senior executives. The ideal candidate will act as an essential partner, ensuring the smooth operation of daily activities and facilitating effective decision-making processes. In this role, you will handle a wide range of tasks, from managing schedules and communications to assisting with high-level projects and programs. The Executive Assistant will play a crucial role in maintaining communication flow, coordinating various departmental activities, and enhancing productivity. This position requires a high level of professionalism, integrity, and the ability to handle confidential information discreetly. If you are someone who thrives in a dynamic environment, with exceptional multitasking abilities and keen attention to detail, we encourage you to apply.

Responsibilities

• Coordinate and manage executive schedules, ensuring efficient time management.
• Act as a liaison between executive management and both internal and external contacts.
• Prepare and edit correspondence, reports, and presentations for senior executives.
• Organize travel arrangements including visas, accommodations, and transportation.
• Facilitate communication and proper information flow within the organization.
• Plan, coordinate, and ensure the executive’s schedule is followed and respected.
• Provide a bridge for smooth communication between the executives and internal departments.
• Assist with high-level administrative tasks, including research and special projects.
• Attend meetings and prepare minutes for distribution to relevant parties.
• Conduct research, compile data, and prepare papers for consideration and presentation.
• Manage and maintain a variety of digital and paper filing systems.
• Handle confidential and sensitive information with the utmost discretion.

Requirements

• Bachelor’s degree in Business Administration or related field preferred.
• Minimum of 5 years experience as an Executive Assistant or in a similar role.
• Exceptional verbal and written communication skills are essential.
• Strong organizational and multitasking abilities to manage various tasks concurrently.
• High level of proficiency with MS Office, including Outlook, Word, Excel, and PowerPoint.
• Professionalism in handling sensitive and confidential information is crucial.
• Demonstrate a high level of attention to detail and accuracy in all assignments.