Dubai Office Team Member

Job Title: Dubai Office Team Member

Job Summary:

Join our dynamic team in Dubai as an Office Team Member, where you will play a crucial role in ensuring

the smooth operation of our group companies. This vital support function requires a proactive and

accountable individual who can manage a diverse range of responsibilities, from visa and license

processing to insurance management and banking assistance. You will have the opportunity to directly

impact our efficiency and compliance, while also gaining exposure to process automation and strategic

initiatives. This role reports to the Team Leader and offers a unique opportunity for professional growth

within a fast-paced and collaborative environment.

Salary:

AED Basic Salary - AED 3,500/- 4,000/- Basic Salary

AED Travel Allowance - 20% of Basic Salary

AED Phone Allowance - 5% of Basic Salary

AED Gain Share [approximately, varies with performance] and Other performance allowances and awards

as per company norms.

Key Responsibilities:

● Manage all company insurances, including health insurance, ensuring timely renewals and adherence to deadlines to avoid penalties.

● Oversee the visa application and renewal process for employees, both for UAE residency and international travel.

● Manage new and renewal applications for facility licenses, ensuring compliance with all regulatory

requirements.

● Monitor and updates on medical insurance, vehicle insurance, office renewals, other insurance etc

● Represent the company in government offices, Banks and other authorities if required and ensure

timely submission of all documents.

● Provide prompt and efficient assistance with banking and related tasks, including troubleshooting

issues and facilitating necessary transactions.

● Ensure strict adherence to all compliance requirements related to insurance, visas, licenses, and

banking activities, maintaining accurate records and documentation.

● Directly handle all aspects of applications and paperwork related to the above responsibilities.

● Analyze data to identify cost-saving opportunities in insurance renewals, visa application

requirements to ensure compliance, and evaluate suppliers to find the most effective ones.

Daily Activities:

A typical day for this team member will involve a mix of tasks, including responding to emails and phone

calls, conducting research, and visiting banks or licensing authorities as needed. You will regularly use

various software and online platforms, including government and licensing portals, online databases,

Habot portals, Google Drive, and QuickBooks accounting software. Adherence to security norms for

in-house and external portals is essential. The balance between individual and collaborative work will vary,

with individual tasks occupying approximately 60% of your time.

About the Team:

You will be part of a team of 4-10 members, reporting to a Team Leader. Our company, with a current

strength of around 45 employees, fosters a collaborative and fast-paced culture that emphasizes

continuous improvement and automation. We have a strong track record of internal automation, having

automated approximately 100 out of 130 processes in the past 12 months. We are currently implementing

a Sun Tzu-based strategy process, and your understanding and implementation of company values,

leadership principles, strategy, and business processes will be expected. You will find your colleagues and

seniors supportive, provided you demonstrate responsibility for your actions and work.

Basic Qualifications:

● Bachelors degree in any field.

● Minimum of 2 years of experience in the UAE in an administrative role. Experience in insurance, visa

processing, licensing, or banking is a plus.

● Fluency in written and spoken English is essential. Knowledge of any Indian language is beneficial.

● Strong analytical skills, with the ability to analyze data, identify cost-saving opportunities, and

ensure compliance.

● Proficiency in using computers and various software applications, including government portals,

online databases, and standard office software.

● Excellent communication skills, both written and verbal.

● Ability to learn quickly, be resourceful, polite, and maintain a positive and professional demeanor.

Application Process:

● Interested candidates are invited to apply for this exciting opportunity. As part of our evaluation

process, you will be required to complete a short position -related project.

● To be considered for this position, please complete the project outlined in the link below:

Project Link: https://forms.gle/Jky6bLGtr7efX1zu7

● Kindly review the project instructions carefully and submit your completed work using the

submission link below. Be sure to include your contact information and any other required details.

Google Form Link for Submission: https://forms.gle/FLshcpwDgGw3yAjy8

Submission Deadline: 26-August-2025 By 12 PM GST

● Our team will review all submissions, and shortlisted candidates will be contacted for a virtual

interview to discuss their project and qualifications.