Contract Specialist Defence Movement Coordination

Your Opportunity

We are looking for a Contract Specialist who will provide admin and operational specialist support to the contract across various services which include administering and coordinating the accommodation and travel movements of Australian Defence Force personnel at Al Minhad Airbase (i.e. in-country relocations, scheduled leave etc.). Provide assistance in the provision for the services of a Base Pass operation to prepare and administer the application/replacement of all Identification Cards, report generation, email correspondence, appointments etc. As this position requires AGSVA Security clearance at a minimum of NV1, this role will also provide assistance in the escorting tasks of non-cleared personnel when required.

The ideal candidate should have strong organizational and time management skills, good record keeping and has the ability to effectively prioritise and execute tasks.

This role is part of our team at MELABS in Dubai, UAE.

Key Accountabilities

• Coordinate the movement tasks in support of minor operations in the Middle East region;
• Provide advice and conduct liaison with the supported ADF units and coalition forces on movement related requirements;
• Coordinate transportation as required;
• Provide advice and assistance to ADF units on the preparation of personnel scheduled to travel;
• Coordinate the physical movement of cargo to be shipped on the scheduled ADF flight from Al Minhad Airbase;
• Report all personnel and cargo movements in accordance with the relevant ADF SOP’s;
• Provide assistance in the provision for the services of a Pass Office to prepare and administer the application/replacement of all Identification Cards, report generation, email correspondence, appointments etc.
• Coordinate between the customer and the Serco Accommodation team to ensure all incoming and departing members accommodations are organised. .
• Carry out escort tasks as required to ensure and maintain the protection of ADF assets and Information
• Carry out any other necessary and reasonable duties as requested by the Contract Specialist Lead or the Fire & Security Manager to ensure service delivery.

Specific Requirements

• Possess a current Australian Federal Security Clearance (minimum requirement - Negative vetting level 1) issued by the Australian Government Security Vetting Agency (AGSVA)
• Hold a current valid Australian drivers’ licence (in order to obtain UAE driving licence)
• 3 years minimum administrative experience in a fast paced operations environment
• Previous experience working in a base operations environment is preferable;
• Demonstrated high level of communication skills (written and oral)
• Excellent Communication and interpersonal skills with an ability to interact at all levels
• Sound computer literacy
• Possess the ability to analyse data and issue reports