Cluster Assistant Director Of Finance And Business Support

Company Description

An architectural surprise inspired by an Egyptian aesthetic, 5-star Raffles Dubai offers the luxury of city-centre space, impeccable service and sophisticated Asian style. A 15-minute drive from Dubai International Airport, it is ideally located in the business and shopping district, adjacent to Wafi Mall and close to the magnificent Khan Murjan souk and the convention centres.

Job Description

PURPOSE OF POSITION

To assist the Cluster Director of Finance in the administration of all financial aspects of the hotel’s operations, to ensure that all local and corporate policies and procedures are observed and to supervise the day-to-day operations of the Accounting Office.

Key Roles & Responsibilities

• The Cluster Assistant Director of Finance will assist Cluster Director of Finance in preparing, the annual budget, FF&E budgets and the rolling forecast.
• To provide accurate and complete financial and management reports on a timely and accurate basis to hotel management, corporate office and owners in accordance with the company and ownership reporting requirements and policy.
• Responsible for the analysis and interpretation of the financial data and communicating this in a comprehensible form, of meaningful variations in the operations.
• Assisting the Cluster Director of Finance in order to ensure that all of the accounting staff understands and follows the applicable policies and procedures that are outlined in the Company’s accounting policies and procedures manual.
• Ensure cash flow is adequate to meet the needs of the operation. Approve all cash disbursements and ensure that all disbursements are properly documented and executed. Approve all rebates, adjustments and allowances in accordance with company policy.
• Conducting a productive monthly departmental meeting to communicate all pertinent departmental, hotel, and Company information.
• Working with the Cluster Director of Finance to plan, recruit, and hire departmental staff. Also, oversee the training, cross training, and development of the departmental staff.
• To verify accruals and journal entries, and maintain reconciliations for all balance sheet accounts in established corporate formats and in accordance with generally accepted accounting principles.
• Have a thorough knowledge of the contents of all volumes of the Policy& Procedure.
• Supervise the day-to-day activities of all accounting staff including assisting them when necessary to stay current.
• Prepare or oversee the preparation of all local, state and federal tax returns and other reporting on a timely basis.
• Take appropriate personnel related action (i.e., hire, commend, discipline, evaluate, etc.) with accounting staff as required.
• Participate in and develop staff training programs in order to minimize staff turnover activities and results of the accounting office meeting or any other related issues.
• Conduct self in a professional manner at all times to reflect the high standards of Accor and encourage staff to do the same.
• To protect the owners and the management company’s interest in the hotel assets and operations.
• To participate in the development, maintenance and adherence to a single chart of accounts, payroll and expense dictionary, and the function of accounts in order that the hotels financial and statistical data is accurately and consistently recorded and reported.
• Has a fiduciary responsibility to the Company and/or Owners for ensuring the hotels are reporting in compliance with the policies, the Uniform Chart of Accounts and hotel management or other contractual arrangements with respect to accounting matters.
• The analysis of the balance sheet accounts, on a selected basis and the preparation of the monthly internal benchmarking and operational performance analysis reports.
• Accountable for the development, documentation and maintenance, within hotels, to ensure compliance with the requirements of internal/standard controls.
• Manage all facets of the capital process. Ensure all hotels establish and maintain the tracking of fixed assets sub-ledgers and depreciation.
• The safe keeping of all lease and contracts and any other legal records and documents, which may affect the financial status of the hotel. Such documents are to be listed and keep current on the Critical Date List.
• To ensure that hotel accounting department is operating efficiently and at an optimum staffing levels, so that there are succession plans in place for the top three positions.
• To recommend and assist in the design, implementation, and use of methods and procedures that improve the accuracy of working schedules, labor standards, forecast, plans to assist operational staff. Monitor on an ongoing basis the accuracy and recommend correct measurements as necessary.
• Developing, implementing and monitoring credit and collection procedures and guidelines pursuant to “adopted” corporate credit policies.
• Performs other similar or related duties as necessary.
  
  

• Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.
• Must have thorough knowledge of all jobs in the accounting areas.
• Must have commitment to follow all local and corporate policies and procedures.
• Must have a high degree of professional integrity and confidentiality, and work in a safe, prudent and organized manner.
• Must have working knowledge of short- and long-term budgeting and forecasting
• Must have strong interpersonal skills and be able to relate to all levels of management.
• Must have ability to motivate employees.
• Must have Leadership Skills.
• Must be a Team player.
• Must have ability to participate and facilitate group meetings
  
  

• Bachelor/Master Degree in Accounting & Finance
• Familiarity with financial systems: OPERA, MICROS/SYMPHONY, SUN, HYPERION, FUTURE LOG/FMC
• Expert in MS Office
  
  

• Minimum of 3-5 years experience in a senior finance position