Administrator Car Showroom

We are looking for an Administrator – Car Showroom, Purchasing Department to support day-to-day operations related to vehicle procurement and showroom documentation. This role is critical to maintaining smooth back-office purchasing processes and ensuring accurate data entry and records for the purchasing team.

The ideal candidate is detail-oriented, organized, and thrives in a fast-paced, structured environment. Prior experience in automotive or administrative roles will be a strong advantage. If youre efficient, reliable, and eager to contribute to a dynamic automotive business, read on.

Key Responsibilities

Core Functions

• Maintain accurate purchasing records, invoices, and vehicle documentation.
• Prepare purchase orders and update system entries for vehicle acquisitions.
• Ensure proper filing and tracking of all supplier-related documents.
• Monitor and restock office supplies needed for showroom operations.
  
  

• Liaise with suppliers and internal departments for purchase confirmations.
• Communicate delivery timelines and order status to relevant showroom staff.
• Coordinate with accounts to ensure timely processing of payments and invoices.
• Assist the purchasing team with any administrative or logistics tasks as required.
  
  

• Generate weekly and monthly purchasing reports for management review.
• Track inventory updates and maintain vehicle stock records.
• Flag inconsistencies or delays in purchase documentation or deliveries.
• Contribute to optimizing internal processes and reducing paperwork errors.
  
  

• 1–2 years of experience in an administrative or purchasing support role, preferably in automotive or retail.
• Strong proficiency in Microsoft Office (Excel, Word) and document management tools.
• High attention to detail and data accuracy.
• Strong organizational and time-management skills.
• Effective written and verbal communication in English (Arabic is a plus).
• Ability to work independently and as part of a team.
  
  

• Salary: 2,000 – 3,000 AED
• Work Visa sponsorship
• Medical insurance
• 30 days of paid annual leave
• Training and onboarding support to succeed in the role
• Positive team culture and professional workplace environment
  
  

• Type: Full-time, on-site position