Administrative Officer 28N25

An Administrative Officer is a vital position within any organization, responsible for overseeing the day-to-day administrative operations. This role is pivotal in ensuring that business processes run smoothly and effectively, aiding in overall organizational productivity. The Administrative Officer is often the first point of contact for both internal and external inquiries and plays a significant role in supporting the management team. The position requires excellent organizational skills, strong communication abilities, and a capacity to manage multiple tasks simultaneously. Administrative Officers are expected to maintain confidentiality in handling sensitive information and exhibit the capability to work independently and as part of a team. Strong problem-solving skills and attention to detail are crucial in this role, contributing to the efficient operation and compliance of the organization’s administrative functions.

Responsibilities

• Coordinate and manage the organizational calendar and schedule appointments efficiently.
• Maintain and organize office files and documentation for easy retrieval.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Prepare reports and presentations for management and stakeholder meetings.
• Assist in the planning and execution of company events and meetings.
• Ensure compliance with company policies and regulatory requirements.
• Monitor and order office supplies to maintain adequate inventory levels.
• Oversee office equipment maintenance and liaise with service providers as needed.
• Facilitate communication between different departments to encourage collaboration.
• Support the HR department in the recruitment and onboarding process.
• Manage and update company databases with current and accurate information.
• Assist with budget tracking and financial reporting for administrative expenditures.

Requirements

• Bachelor’s degree in Business Administration or related field is preferred.
• Minimum of 2 years of experience in an administrative or similar role.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Strong written and verbal communication skills are essential for success.
• Ability to handle multiple tasks while meeting specific deadlines is required.
• Excellent organizational and time management skills are needed for daily tasks.
• Demonstrated ability to maintain confidentiality and professionalism at all times.