Administrative Officer (225-922)

An Administrative Officer plays a crucial role in ensuring the smooth operation of an organization's day-to-day activities. This professional is responsible for a variety of administrative tasks which support the efficient functioning of the office. This position demands a proactive individual who can handle diverse responsibilities such as managing office supplies, maintaining records, and supporting staff. The Administrative Officer serves as a vital link between different departments while ensuring adherence to company policies and procedures. The ideal candidate will be highly organized, possess excellent communication skills, and demonstrate a strong ability to multitask in a dynamic environment. The role requires someone who can work independently and collaboratively to address administrative challenges and enhance overall operational efficiency.

Responsibilities

• Coordinate and oversee daily office operations to ensure efficiency.
• Manage office supplies inventory and place orders when necessary.
• Develop and implement efficient administrative procedures and systems.
• Maintain confidential and general office files, documentation, and records.
• Provide support and coordination for meetings, conferences, and events.
• Serve as a point of contact for both internal and external communication.
• Assist in the preparation of regularly scheduled reports and minutes.
• Ensure compliance with company policies, procedures, and regulations.
• Organize and maintain office common areas for effective operations.
• Monitor and handle incoming and outgoing correspondence and calls.
• Support HR activities such as recruitment, onboarding, and staff records.
• Facilitate effective communication across different departments and stakeholders.

Requirements

• Bachelor's degree in Business Administration or a related field preferred.
• Proven experience in an administrative role within a corporate setting.
• Strong organizational skills with excellent attention to detail and accuracy.
• Proficiency in using office software such as MS Office Suite and databases.
• Effective written and verbal communication skills are essential.
• Ability to prioritize tasks and manage multiple projects simultaneously.
• Experience in managing office equipment and supplies efficiently.