Administrative Officer (225-814)

An Administrative Officer plays a pivotal role in ensuring the smooth operation of an organization by providing high-level administrative support across its departments. They are responsible for managing and overseeing office tasks to ensure the efficient and effective functioning of the office environment. This vital role is central to coordinating office processes, managing communication streams, maintaining records, and ensuring compliance with organizational policies. As a cornerstone of administrative support, the Administrative Officer liaises between different departments, external partners, and clients to ensure that administrative functions are carried out with precision. Their ability to multitask, attention to detail, and strong organizational skills contribute significantly to both the daily operations and long-term objectives of the organization. Furthermore, an Administrative Officer’s proactive approach contributes to preventing potential issues and optimizing the productivity of the company.

Responsibilities

• Coordinate office activities and manage workflow to maintain efficiency and organization.
• Monitor and oversee the maintenance of office supplies and equipment inventory.
• Serve as a liaison between staff and management to ensure effective communication.
• Manage schedules, arrange meetings, and organize appointments for department executives.
• Prepare and manage correspondence, reports, presentations, and other documents.
• Resolve administrative problems and inquiries to support organizational needs.
• Ensure compliance with company policies and regulations across departments.
• Supervise and support office staff, assigning tasks and evaluating performance.
• Facilitate and document internal and external meetings to ensure transparency.
• Organize and manage records, databases, and filing systems for easy access.
• Assist in budget preparation and expense management to optimize resources.
• Coordinate logistics and planning for company events, meetings, and activities.

Requirements

• Bachelor’s degree in Business Administration, Management, or related field required.
• Proven experience in an administrative role, with managerial responsibilities preferred.
• Exceptional organizational and multitasking abilities in a fast-paced environment.
• Strong verbal and written communication skills to interact with all levels.
• Proficiency with office software and equipment, including MS Office Suite.
• Ability to maintain confidentiality and handle sensitive information ethically.
• Experience in budget management and resource optimization is advantageous.