Administrative Officer (225-703)

An Administrative Officer plays a pivotal role in ensuring the smooth operation of an organization by handling a variety of tasks aimed at maintaining organizational efficiency. This position typically involves managing daily office operations, supporting managers and senior staff, coordinating administrative procedures, and ensuring that office equipment is maintained. Administrative Officers act as a vital point of contact and are responsible for facilitating communication within the company. They often work in a fast-paced environment that requires multitasking and adaptability. Excellent organizational skills and a keen attention to detail are essential qualities for success in this role. With a variety of responsibilities ranging from financial coordination to human resource support, an Administrative Officer ensures that all parts of the office function seamlessly in pursuit of the organization’s goals.

Responsibilities

• Manage daily operations to ensure efficiency and effectiveness within the office.
• Coordinate and facilitate communication across departments and with external partners.
• Develop and implement administrative systems and procedures to enhance productivity.
• Handle scheduling, including meetings, appointments, and event planning activities.
• Prepare and manage correspondence, reports, policies, and other necessary documents.
• Oversee office supply inventory and order supplies as necessary to maintain stock levels.
• Manage office budget and financial transactions, ensuring transactions are accurately recorded.
• Assist in personnel administration and supports HR activities, including onboarding processes.
• Monitor and maintain office equipment, ensuring machines are serviced and repaired as required.
• Ensure compliance with health, safety, and company regulations at all times in the office.
• Provide administrative support to senior management and other staff as required.
• Conduct research, compile data, and prepare papers for consideration and presentation.

Requirements

• Bachelor’s degree in business administration, management, or a related field.
• Proven experience in an administrative or office management role is required.
• Strong organizational and time-management skills with attention to detail.
• Proficient in Microsoft Office Suite and experience with office automation tools.
• Excellent communication skills, both written and verbal, are mandatory.
• Ability to multitask and prioritize tasks efficiently in a fast-paced environment.
• Strong problem-solving skills and the ability to make decisions independently.