Administrative Officer (225-1001)

The Administrative Officer plays a pivotal role in any organization, ensuring smooth and efficient operations by overseeing administrative tasks and supporting various departments. This position demands exceptional organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. Administrative Officers are tasked with managing office supplies, organizing meetings, and ensuring compliance with company policies. They often act as the first point of contact for employees and external partners, requiring excellent communication and interpersonal skills. With a focus on maintaining a productive work environment, the Administrative Officer helps in optimizing operational processes and implementing procedural improvements. This role is vital for the seamless functioning of company operations and involves collaboration with different departments to support their administrative needs.

Responsibilities

• Coordinate and oversee daily office operations and procedures efficiently.
• Manage office supplies inventory and place orders as needed to replenish stock.
• Organize meetings, including coordination of agendas, minutes, and logistics.
• Liaise with external vendors and service providers to ensure service quality.
• Maintain and update company policies to ensure compliance and improvement.
• Draft, format, and disseminate communications, correspondences, and reports.
• Assist Human Resources with recruitment, orientation, and record management tasks.
• Address employee queries and concerns promptly and efficiently.
• Ensure the filing systems are maintained and up to date for easy retrieval.
• Manage office equipment and ensure routine maintenance is carried out effectively.
• Engage in planning and hosting company events, both internal and external.
• Support financial documentation processes, including invoicing and budgeting.

Requirements

• Bachelor's degree in business administration, management, or a related field.
• Proven experience in an administrative role, preferably within a corporate environment.
• Strong proficiency in office software, including Microsoft Office Suite and databases.
• Excellent organizational skills with a keen eye for detail and accuracy.
• Exceptional communication skills, both written and verbal, across all levels.
• Ability to multitask and prioritize workloads in a dynamic work setting.
• High degree of professionalism with the capability to handle confidential information.