Administrative Coordinator

IV

Key Result Areas (Key Accountabilities)

• Emergency Command Centre (ECC) function: Work closely with Roster Controller to help obtain a quick head count during fire alarms. In the Command Centre, update ECC status board, ECC Roster and Skeleton Crew worksheets. Work as a back up to Roster Controller whenever there is shortage of staff. Update and upload necessary files in Live-Link.
• Participate in the department and area safety programs to eliminate injuries and preserve company assets. Identify daily hazards and recommend or implement solutions to prevent recurrence.
• During Night shift, responsible for radio room and warehouse activities by coordinating with crew boats and supply vessels and preparing operational reports.
• Responsible for administrative functions such as: updating organization chart, preparing of the monthly payroll, compiling daily, monthly and quarterly operating reports, handling mail, preparing rotation schedules, controlling stationery stocks, scheduling and setting up equipment’s required for meetings. Liaise with immigration department for visas renewals, Laise with Clinic for medical appointments, coordinate with Training departments for the various trainings.
• Responsible for Admin Office filing system, Health, Safety, and Environment (HSE) training records and other records and reports.
• Responsible for day-to-day Supervisory Control and Data Acquisition (SCADA) operations and report all anomalies to concerned SPS and SEG team.
• Coordinates with IT on any IT related problems.
• Attend to all telephone calls and direct calls to respective persons.
  
  

V

Communication and Important Working Relationships

Internal

Contacts:

All

workgroup Leads and employees at SWF & Fateh, Fateh Administrator, Radio

Room, HR Compensation & Benefits, HR Recruitment,

Training Development, Travel Coordinator, MOB Production Administrative

Assistant

External

Contacts:

None

VI

Knowledge, Skills, Experience And Job-Related Competencies

Educational

Qualifications:

• High School education, University Graduation desirable.
  
  

Experience

Profile:

Minimum Of 5 Years Experience In

administration in a remote or offshore environment.

Competencies/Skills/Others:

Excellent command over English Language.

• Computer
  
  

Literate - thorough working knowledge of the entire MS Office suite.

• Good
  
  

Planning & Organization skills.

• Able
  
  

to work under a stressful environment.

• Self
  
  

Directed.

IV

Key Result Areas (Key Accountabilities)

• Emergency Command Centre (ECC) function: Work closely with Roster Controller to help obtain a quick head count during fire alarms. In the Command Centre, update ECC status board, ECC Roster and Skeleton Crew worksheets. Work as a back up to Roster Controller whenever there is shortage of staff. Update and upload necessary files in Live-Link.
• Participate in the department and area safety programs to eliminate injuries and preserve company assets. Identify daily hazards and recommend or implement solutions to prevent recurrence.
• During Night shift, responsible for radio room and warehouse activities by coordinating with crew boats and supply vessels and preparing operational reports.
• Responsible for administrative functions such as: updating organization chart, preparing of the monthly payroll, compiling daily, monthly and quarterly operating reports, handling mail, preparing rotation schedules, controlling stationery stocks, scheduling and setting up equipment’s required for meetings. Liaise with immigration department for visas renewals, Laise with Clinic for medical appointments, coordinate with Training departments for the various trainings.
• Responsible for Admin Office filing system, Health, Safety, and Environment (HSE) training records and other records and reports.
• Responsible for day-to-day Supervisory Control and Data Acquisition (SCADA) operations and report all anomalies to concerned SPS and SEG team.
• Coordinates with IT on any IT related problems.
• Attend to all telephone calls and direct calls to respective persons.
  
  

V

Communication and Important Working Relationships

Internal

Competencies/Skills/Others:

Excellent command over English Language.

• Computer
  
  

Literate - thorough working knowledge of the entire MS Office suite.

• Good
  
  

Planning & Organization skills.

• Able
  
  

to work under a stressful environment.

• Self
  
  

Directed.

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