Administrative Coordinator (225-801)

The Administrative Coordinator plays a fundamental role in ensuring seamless operation and efficiency within an organization. This individual is required to manage a myriad of administrative tasks, serve as a communication liaison, and provide support to management and staff. The role demands not only an adeptness in administrative processes but also an ability to handle confidential information, coordinate schedules, and manage resources effectively. An Administrative Coordinator must have meticulous attention to detail, excellent organizational skills, and the ability to multi-task under pressure. Working collaboratively with different departments, this role acts as a cornerstone for facilitating communication and ensuring procedures run smoothly across the board.

Responsibilities

• Coordinate and oversee daily administrative activities to ensure operational efficiency.
• Act as a point of contact for internal and external communication and correspondence.
• Maintain and update organizational databases with accuracy and confidentiality.
• Schedule and organize meetings, ensuring all participants are prepared and informed.
• Assist in the preparation and distribution of communications, reports, and presentations.
• Manage office inventory and supplies, placing orders when necessary to avoid shortages.
• Support the HR department with recruitment, onboarding, and record maintenance tasks.
• Prepare expense reports and manage travel arrangements for senior management.
• Ensure compliance with company policies and administrative procedures consistently.
• Contribute to process improvements and enhance office efficiency and productivity.
• Provide backup support for other administrative tasks as required by the organization.
• Monitor and handle incoming and outgoing communications, including mail and email.

Requirements

• Bachelor’s degree in Business Administration, Public Administration, or related field preferred.
• Minimum of three years of experience in an administrative or coordinating role.
• Strong organizational and time-management skills to handle multiple tasks effectively.
• Excellent written and verbal communication skills are required for this position.
• Proficient in Microsoft Office Suite and able to learn new software quickly.
• Demonstrated ability to maintain confidentiality of sensitive information at all times.
• Capable of working independently as well as being part of a fast-paced team environment.