Administrative Assistant 08J26

We are seeking a highly organized and efficient Administrative Assistant to join our dynamic team. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office by providing administrative support to various departments. You will be responsible for managing daily office tasks, coordinating schedules, handling correspondence, and providing excellent customer service. The ideal candidate should possess strong communication skills, have attention to detail, and be able to multitask effectively in a fast-paced environment. If you have a proactive attitude and thrive in a supportive role, we would love to have you on board.

Responsibilities

• Coordinate and manage the daily schedule and appointments for senior staff.
• Organize and maintain accurate filing systems both digitally and physically.
• Prepare, edit, and distribute communications such as memos and emails.
• Assist in the preparation of reports, presentations, and data analysis.
• Greet and provide general support to visitors and clients professionally.
• Handle incoming phone calls and route them to the appropriate departments.
• Order office supplies and work with vendors to ensure timely deliveries.
• Manage travel arrangements and itineraries for team members effectively.
• Maintain office equipment and coordinate repairs when necessary.
• Support team meetings by scheduling, taking notes, and handling follow-ups.
• Assist in the coordination and execution of company events and activities.
• Ensure all administrative duties are completed accurately and delivered on time.

Requirements

• High school diploma or equivalent required; associate's degree preferred.
• Proven experience as an administrative assistant or office assistant role.
• Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong organizational skills with a keen attention to detail and accuracy.
• Excellent written and verbal communication skills are essential.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Demonstrated ability to maintain confidentiality and handle sensitive information.