Administration Executive (225-620)

The Administration Executive is a pivotal role within any organization, ensuring the seamless operation of daily administrative tasks and the effective management of office functions. This role requires a dynamic individual who can juggle multiple priorities and demonstrate excellent organizational and communication skills. The Administration Executive will be responsible for supporting senior management, coordinating office activities, managing schedules, and performing a variety of administrative tasks. This role calls for someone who is resourceful, personable, and highly adaptable to change, capable of cultivating a productive work environment, and fostering strong professional relationships across departments. With a focus on efficiency and proactive problem-solving, the Administration Executive plays an integral part in maintaining the smooth functioning of the office and supporting the broader objectives of the company.

Responsibilities

• Handle day-to-day administrative functions to ensure operational efficiency.
• Manage and coordinate schedules, meetings, and appointments for senior management.
• Serve as the primary point of contact for internal and external communications.
• Maintain and organize files, documents, and records both physically and digitally.
• Prepare reports, presentations, and data summaries as requested by management.
• Oversee office supplies inventory; order and distribute as necessary.
• Liaise with vendors and service providers to ensure timely delivery of services.
• Facilitate communication and coordination across various departments and teams.
• Assist in planning and executing company events and meetings.
• Maintain confidentiality of sensitive information and manage data security protocols.
• Monitor and respond to incoming communications, emails, and calls promptly.
• Support other administrative staff with a variety of projects and tasks, as required.

Requirements

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• Proven experience in an administrative or executive assistant position required.
• Excellent organizational and multitasking skills with attention to detail.
• Strong communication skills, both verbal and written, are essential.
• Proficiency in MS Office Suite and familiarity with office management software.
• Ability to handle sensitive information with confidentiality and professionalism.
• Capability to work independently as well as part of a collaborative team.