Admin Assistant / Receptionist (225-909)

As an Admin Assistant / Receptionist, you will play a crucial role in ensuring the smooth operation of our office by handling a diverse range of administrative tasks. You will be the welcoming face of our company, responsible for creating a positive first impression for visitors and providing comprehensive support to our team. Your responsibilities will include managing correspondence, scheduling appointments, and maintaining a well-organized front office environment. The ideal candidate is someone with exceptional interpersonal skills, a keen eye for detail, and the ability to multitask in a fast-paced environment. Your proactive approach, professionalism, and dedication to providing outstanding customer service will contribute significantly to our organization's success and daily operations.

Responsibilities

• Greet and assist visitors with a warm and friendly demeanor.
• Answer and direct incoming phone calls to appropriate departments or personnel.
• Maintain an organized and clean reception area and conference rooms.
• Manage and distribute incoming and outgoing mail and packages efficiently.
• Schedule appointments, meetings, and conference calls as required.
• Assist with data entry and maintaining records in company databases.
• Coordinate office supplies and maintain an inventory of stock levels.
• Support various departments with clerical and administrative tasks.
• Prepare and process expense reports and reimbursements accurately.
• Handle confidential documents and information with discretion and integrity.
• Provide administrative support to executives and senior management as needed.
• Facilitate clear and effective communication between staff and external stakeholders.

Requirements

• High school diploma or equivalent; additional education is a plus.
• Previous experience in a receptionist or administrative assistant role preferred.
• Proficiency in Microsoft Office Suite and office management software.
• Excellent communication skills, both verbal and written, are essential.
• Strong organizational abilities and attention to detail are required.
• Ability to multitask and manage time effectively in a busy environment.
• Demonstrated ability to handle sensitive and confidential information with care.