Accounts Payable Analyst (225-616)

An Accounts Payable Analyst plays a crucial role in managing an organization’s financial operations by ensuring that all invoices from suppliers and vendors are accurately processed and paid in a timely manner. This position requires a keen eye for detail, strong organizational skills, and a firm understanding of accounting principles. An Accounts Payable Analyst is responsible for verifying transactions, maintaining records, monitoring accounts, and liaising with vendors regarding any discrepancies. This role typically involves working closely with other departments to streamline financial processes and improve efficiency. The ideal candidate should demonstrate excellent analytical skills, an aptitude for technology, and an eagerness to contribute to a company's financial stability and growth.

Responsibilities

• Review and verify invoices for appropriate documentation and approval before payment processing.
• Process three-way P.O. matching invoices, upholding accuracy and compliance with company procedures.
• Maintain organized records of all transactions, including payment records, vendor files, and financial documentation.
• Reconcile processed work by verifying entries and comparing system reports to balances.
• Resolve invoice discrepancies and issues by effectively communicating with internal and external stakeholders.
• Monitor accounts to ensure payments are up to date and manage any overdue cashflow situations.
• Prepare accounts payable reports, including analyses of accounts, vendor management, and aging reports.
• Assist in month-end closing of account payable processes to ensure financial statements are accurate and timely.
• Collaborate with Purchasing on vendor interactions, setting up new suppliers, and managing existing relationships.
• Provide supporting documentation for audits and work with auditors to resolve any queries efficiently.
• Advise management on the establishment of improved workflow and efficiencies in the accounts payable function.
• Stay updated with market trends and changes in financial regulations that could impact accounts payable processes.

Requirements

• Bachelor’s degree in Accounting, Finance, or a related field preferred.
• Minimum of 2 years of experience in accounts payable or a similar role.
• Strong proficiency in accounting software such as QuickBooks, SAP, or Oracle Systems.
• Excellent organizational skills with the ability to manage multiple tasks effectively.
• Attention to detail and high level of accuracy in financial data processing.
• Strong communication skills to resolve disputes and collaborate with cross-functional teams.
• Ability to work independently with minimal supervision and in a team environment.
• Proven knowledge of bookkeeping and accounting principles, practices, standards, and regulations.