Event Management Specialist

We are seeking a dynamic and experienced Events Specialist to join our Marketing and Communication team. The Events Specialist will lead the planning, coordination, and execution of a wide range of internal and external corporate and academic events. This is a managerial-level role requiring strategic oversight, strong organizational skills, budget management, and the ability to build lasting relationships with partners and vendors.

Key Responsibilities

Corporate & Academic Events Management

• Develop, manage, and execute comprehensive event project plans, including presentations, exhibitions, and sponsorship activations.
• Plan and oversee logistics for corporate and academic events, conferences, and internal functions.
• Secure approvals and manage detailed budgets for all events, including vendor contracts, catering, entertainment, venue logistics, and promotional items.
• Act as the primary liaison for corporate internships, job fairs, and strategic event partnerships.
• Build and maintain strong partnerships with sponsors, external vendors, and institutional collaborators.

Operational Support

• Lead event documentation, including proposals, budgets, timelines, and post-event reporting.
• Coordinate with internal departments and support teams, including the Community & Outreach Department, as needed.
• Manage event spaces, including oversight of bookings for the Red Theatre.

Qualifications & Experience

• Minimum of 5 years' experience in educational marketing or event management, preferably within a private university in the UAE.
• Expertise in CRM systems for marketing and advertising, with proven ability to track ROI and engagement.
• Preference given to candidates with a Canadian educational or professional background.

Skills & Competencies

Technical & Soft Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Adobe Creative Suite (Photoshop, InDesign, Acrobat).
• Strong planning, organizing, and multitasking capabilities.
• Excellent English verbal and written communication skills.
• Arabic or French language skills are an asset.

Professional Attributes

• Strategic thinker with strong attention to detail.
• Excellent interpersonal and customer service skills.
• Ability to work under pressure and meet tight deadlines.
• Understanding of higher education operations, both regionally and globally.
• Strong leadership and collaborative team spirit.

Key Competencies

• Time management and prioritization.
• Creativity in event design and branding.
• Record-keeping and administration accuracy.
• Presentation and public speaking skills.
• Familiarity with internet technologies, email marketing, and digital tools.

Languages

• English (required)
• Arabic or French (preferred)

Culture Fit

We are looking for a team player who is proactive, adaptable, and committed to the mission of the institution. The successful candidate will demonstrate a collaborative spirit and a strong sense of accountability in supporting departmental and institutional goals.