Team Leader Terminal Operations Zakher

Job Purpose

To supervise and manage Terminal Supply operational activities related to product receipt storage, distribution

and inventory levels of products in the concerned Terminals. Ensures that quality control and Work

Management system (WMS) requirements are always taken, and that appropriate documentation is in place for

the handling of product. Reviews and control inventory reconciliation process and ensure correct stock

statements generation. Ensures that product handling facilities comply with corporate standards and works with

maintenance team for proper repair and maintenance as and when required. Manages the Fire Fighting facilities

in the Terminal ensuring the system is in good operational condition and staff are trained to operate the system.

The Team leaders support overall performance and efficiency by developing and monitoring key performance

indicators (KPIs) throughout daily operations. They review and revise these KPIs based on many factors,

including order volume and personnel levels. Team leaders are responsible for ensuring that their teams

understand expectations and consistently meet or exceed KPIs, Annual Performance Management Contract

and the Balanced Score Card.

Job Specific Accountabilities

Supply Operations Planning and Operations

• Coordinate with Supply Operations Support team for accurate preparation of weekly, monthly and
  
  

quarterly product demand plans based on the sales estimates provided by Retail Sales, Corporate sales

and Aviation department and existing stock and inventory level at ADNOC distribution terminals.

• Ensures Quality Control of storage tank Ground products and JET A1 in line with ADNOC Specification.
• Supervises staff in various concerned Terminal control rooms and prepares duty roster of control room
  
  

supervisors and operators. Ensures staffs have appropriate training and administrative support to

undertake the control room operation efficiently.

• Coordinates with ADNOC Refining to receive pipeline transfer batches as planned in the 13 week plan
  
  

and prepares the pumping cycle requirements. Ensure the safe product receipt operation by pipeline

transfer and arranges for proper documentation as per company procedures.

• Lead and ensure proper coordination with marine department regarding product receipts via ship
  
  

tankers and ensure the safe product receipt operation by Marine tankers transfer and arranges for

proper documentation as per company procedures.

• Supervises the safe, secure and 24-hour operation of the product loading and unloading at the Terminal
  
  

including exercising quality control of the products stored to prevent contamination of product during

receipt, storage and loading.

• Supervises the product receipt process at the Terminal through the jetty pipeline from marine vessels
  
  

and maintains coordination with marine staff during product discharge from marine vessels.

• Liaises with Supply and Distribution Support Team concerning the receipt of and storage of products
  
  

to meet the dynamic stock levels as advised by management.

• Supervises the delivery of product by pipeline transfer to customers
• Supervises the back loading operation of vessels in seaside Terminals
• Ensure coordination with Marine, Shipping agents, Ship captain for product delivery to Ships and to
  
  

ensure that delivery is in accordance with Quality standards (along with sample bottle & Quality

certificate) in time to avoid the demurrages.

• Prepares the annual leave plan to ensure the staff are available to meet the shift manning
  
  

Requirements

• Ensures that customer complaints are attended as per the procedure.
• Ensures all terminal automation system hardware and soft wares functioning properly in line with the
  
  

operations philosophy.

• Coordinate with ADNOC/third party labs to ensure product receipt from internal customers as per the
  
  

standards.

• Review and approve E-log shift hand over system
  
  

Equipment Maintenance

• Liaises with Terminal maintenance staff in keeping meters properly calibrated, product pumps, valves,
  
  

pressure relief valves and associated paraphernalia properly maintained in accordance with the

Preventative Maintenance Program and on a required basis.

• Review all operation and maintenance projects to ensure planning, organization and supervision,
  
  

verify the completeness and ensure that facilities delivered are safe, reliable in view of different

natures, diversity of each system, equipment & facilities and the complexity of the technology

involved.

• Coordinates with the Maintenance team to keep the firefighting system in good repair and ensures the
  
  

availability of the system.

• Coordinate with Terminal Automation team to report relevant faults and issues.
  
  

Inventory Control

• Controls product losses/gains within approved limits and supervises the preparation of the daily
  
  

inventory reconciliation reports and investigate abnormalities.

• Compiles monthly stock and product movement statements for all storage facilities and products at the
  
  

Terminals.

• Ensure that the quality of the products is meeting the relevant specification limits as per company
  
  

standards.

• Ensures sufficient quantities of dye material are available to be added into gasoline during the pumping
  
  

process and ensures that the correct ratios are blended for each delivery.

Inspection and Audit

• Conducts periodic site inspections, observes staff, and prepares intermittent reports relating to
  
  

observance of fire and safety rules and regulations and staff adherence to same and training

requirements in these areas.

• Conducts monthly audit of Work Permits to ensure the proper procedures are followed as per WMS
  
  

(Work Management Systems) rules and guide.

Performs other similar or related duties as and when assigned by Supply Operations Department

Manager

• Conducts monthly audit of security seals usage and issuance log.
• Participate in the Internal /External ISO and AIPS /PSM/ HSEMS audits
  
  

New Projects and Expansion

• Review and provide technical support/ inputs for all major modifications and projects proposal related
  
  

to his areas of responsibility and coordinates their execution.

• Participate in projects reviews like HAZOP, HSEIA, HAZID and Risk Assessment etc. as and when
  
  

required.

Performance monitoring, control and optimization

• Leads development of periodic performance and achievements reports, including operating expenses
  
  

of Terminal/ terminals, inventory losses etc. and identify continuous improvements areas.

• Support Supply Operations Department manager in planning, developing, and implementing new
  
  

methods and procedures designed to reduce overall supply operations costs and optimize the

utilization of manpower, materials and assets.

Minimum Requirements

• Bachelor’s Degree in a relevant Engineering/Science Discipline or Business-related field.
  
  

Minimum Experience & Knowledge & Skills

• 10 Years of experience of terminal operations in Oil and Gas Industry, including 4-5 years at
  
  

managerial/supervisory level.

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