Sales Administrator

About Metropolitan Capital Real Estate:

Established in 2008, The Metropolitan Group is a distinguished company that has been dedicated to providing exceptional property-related services and support to clients in both local and international markets. As a prominent leader in the UAE real estate sector, Metropolitan Capital Real Estate, is acclaimed as one of Abu Dhabi's premier real estate agencies. We hold the prestigious accreditation as a broker for licensed developers in Dubai, Abu Dhabi, and Ras Al Khaimah, and have consistently earned accolades for our remarkable sales achievements from prominent UAE real estate developers such as ALDAR, IMKAN, REPORTAGE, EMAAR, MERAAS, DAMAC, Dubai Properties and many others.

Job Overview:

We are seeking a highly organized and detail-oriented Sales Administrator to support the Exclusive Sales Department. The ideal candidate will play a key role in managing documentation, coordinating with internal departments, and ensuring smooth operations throughout the property sales process.

What you’ll do:

1. Sub-Agency Contract Coordination

• Follow up on signing of onboarding contracts with brokerage firms (sub-agencies).
• Maintain organized records of all agreements and track engagement progress.
• Distribute onboarding kits and welcome emails to new partner agencies.
• Coordinate internally to ensure contracts are aligned with company policy and developer expectations.

2. Exclusive Project Sales Support

• Prepare and process Sales Purchase Agreements (SPAs) with accuracy and in a timely manner.
• Liaise with brokers, clients, and developers to collect and verify required documentation.
• Monitor the full SPA cycle from booking to handover, ensuring milestones are met and files are properly archived.

3. Invoicing & Financial Coordination

• Commission invoices post-sale in coordinate with the finance department to ensure timely payment.
• Track pending payments and assist in maintaining accurate financial records for each transaction.
• Assist in resolving discrepancies or follow-ups related to invoicing.

4. CRM & Document Management

• Input and regularly update lead, deal, and agency activity data into the CRM system.
• Ensure all project-related documents (SPAs, contracts, invoices) are stored and indexed correctly.
• Support the reporting process with weekly summaries on onboarding status, sales progress, and document flow.

5. Administrative & Operational Support

• Assist the Director and Relationship Managers with scheduling meetings, agency visits, and internal coordination.
• Help prepare materials and logistics for training sessions, briefings, and marketing launches.
• Collaborate with the Dubai office to align operational policies and templates.

What we’re looking for:

• 2–3 years of relevant experience in sales administration, coordination, or back- office operations within the real estate sector.
• Familiarity with real estate contracts, SPAs, brokerage onboarding, and invoicing processes.
• Proficient in Microsoft Office and CRM platforms.
• Fluency in English and Arabic is strongly preferred.
• Highly organized with strong attention to detail.
• Reliable, discreet, and professional in handling sensitive information.
• Clear communicator with strong follow-up and coordination skills.
• Team-oriented with a proactive and service-driven attitude.

What We Can Offer:

• Working visa and Emirates ID.
• Competitive salary, benefits, and bonuses.
• Dynamic and collaborative working culture.
• Access to training and development programs to enhance your skills and advance your career.
• Comprehensive work residency and medical insurance coverage.
• Highly organized with strong attention to detail.
• Reliable, discreet, and professional in handling sensitive information.
• Clear communicator with strong follow-up and coordination skills.
• Team-oriented with a proactive and service-driven attitude.

Join Metropolitan Capital Real Estate:

• Leading company in the UAE market with 15 years of experience.
• Top-selling broker with all major UAE developers.
• Recipient of the International Property Awards 2022 for "Best Real Estate Agency."
• Accredited as a GREAT PLACE TO WORK in the UAE for 3 years in a row.
• Awarded with the Feefo Platinum Service Award 2024 for delivering exceptional customer service in the real estate industry.
• At The Metropolitan Group, we highly value: trust, integrity, teamwork, drive and respect.