Receptionist

Receptionist On-site | Abu Dhabi   AppliedAI is a pioneering AI technology company headquartered in Abu Dhabi, committed to innovation and excellence in artificial intelligence solutions across regulated industries such as healthcare, insurance, government, and financial services.      Position Overview:    The Receptionist serves as the crucial first point of contact and professional ambassador for all guests and employees, directly enabling smooth, day-to-day office operations.   This role is responsible for the professional management of the front desk and providing essential, time-sensitive administrative support across the organization. This position requires a detail-oriented, proactive, and high-agency approach to thrive in a fast-paced corporate environment.     Key Responsibilities:

• Front Desk & Guest Management: Warmly welcome and assist all visitors, clients, and vendors, ensuring a friendly and professional first impression. Flawlessly manage incoming and outgoing guests, including digital sign-up on systems like Invoy, and provide clear directions.
• Communication Management: Manage incoming calls and general inquiries promptly and efficiently, directing them to the appropriate internal parties.
• Office Environment: Maintain a clean, organised, and presentable reception area and assist in ensuring the overall professional appearance of common areas at all times.
• Administrative & Logistical Support: Assist with diverse office operations such as managing courier services, maintaining the asset register and document filing, and coordinating essential services like catering when necessary.
• Procurement & Vendor Liaison: Coordinate the procurement of office supplies, manage inventory, and liaise with vendors for timely deliveries or services.
• Team Support & Onboarding: Support teams with administrative tasks (data entry, scheduling, basic reporting) and assist new joiners with official, administrative requirements (e.g., ID processes, coordination for required medical tests).
• Field & Ad Hoc Tasks: Support internal coordination for ad hoc tasks, errands, and general office requirements, which may involve external field work.
• Facilities Assistance: Assist during office maintenance and remodeling activities (e.g., AC servicing, minor repairs) by guiding technicians or service providers. Note: This may occasionally require working on a weekend or after office hours, which will be compensated.
• Safety & Compliance: Understand basic Health & Safety (H&S) protocols to ensure the security and well-being of visitors and employees.

• 1–3 years of experience in a receptionist, front desk, or administrative support role.
• Experience in handling office coordination, vendor management, and external field errands is highly preferred.

• Prior exposure to fast-paced, corporate office environments is an advantage.Strong verbal and written communication skills.
• Excellent customer service and guest-handling abilities.
• Experience coordinating office activities, meetings, and deliveries.
• Ability to maintain records, logs, and documentation accurately.
• Presentable, welcoming, and professional demeanour.
• Positive attitude with a strong sense of responsibility and ownership.
• Proven capacity to manage multiple tasks and competing priorities effectively.
• Adaptable, proactive, and able to work independently when required.

• Opportunity to work with a leading AI technology company.
• Collaborative and innovative work environment.
• Growing, entrepreneurial and forward-thinking culture. 
• Career growth and professional development opportunities.
• Exposure to a thriving ecosystem working from our Abu Dhabi HQ.
• 21 days of paid annual leave.
• Comprehensive private health insurance.
• Visa sponsorship for international candidates.