Purchasing Assistant (225-719)

We are seeking a diligent and detail-oriented Purchasing Assistant to support our procurement team in our daily purchasing operations. The ideal candidate will be responsible for ensuring efficient and timely acquisition of goods and services needed by our company. As a Purchasing Assistant, you will play a crucial role in monitoring inventory levels, negotiating with suppliers, and preparing orders. You will work closely with various departments to understand their purchasing needs, ensuring that the right products are delivered on time and at the best possible price. If you have strong organizational skills, the ability to prioritize tasks, and a passion for streamlining processes, we would like to meet you.

Responsibilities

• Assist in the preparation and maintenance of purchase orders and related documents.
• Coordinate with suppliers to verify order details and ensure timely delivery of goods.
• Monitor stock levels and place orders as needed to maintain supply chain efficiency.
• Communicate effectively with vendors and internal teams to address inquiries and concerns.
• Assist in evaluating supplier performance and maintain up-to-date supplier records.
• Negotiate terms of contracts and maintain relationships with key suppliers.
• Collect and analyze data to forecast demand and optimize purchasing activities.
• Prepare reports on purchasing activity, cost analyses, and supplier performance metrics.
• Assist in resolving invoice discrepancies and ensure accurate payment processing.
• Maintain and update internal databases with accurate purchasing information and status.
• Work collaboratively with operations and finance teams to support budget management.
• Adhere to company policies and regulatory requirements throughout all purchasing processes.

Requirements

• Bachelor’s degree in Business Administration, Supply Chain Management, or related field.
• Proven experience as a Purchasing Assistant or similar procurement role preferred.
• Strong organizational and time-management skills with keen attention to detail.
• Excellent communication and negotiation abilities with a customer service focus.
• Proficiency in Microsoft Office Suite and familiarity with purchasing software systems.
• Ability to analyze market trends and conduct supplier evaluations effectively.
• Flexibility to adapt to changing priorities in a fast-paced work environment.