Project Coordinator

Job Summary

To provide pro-active administrative support within the business to all relevant stakeholders to ensure that full administrative needs are met within the business for a smooth daily operation.

Key Responsibilities

• Prepare and distribute Agenda and MOM (Minutes of Meeting) according the information given by the PM (Project Manager)
• Prepare and update the budget on regards all the projects according to the instruction of the Project manager and consolidating the information from Finance and Procurement Department
• Create Purchase Requisitions and submit to Line Manager for approval, when required according to the instructions of the Project Manager.
• Serves as a point of contact for contractors for receiving invoices, service reports, and other submittals from the suppliers, service providers, etc. for Line Manager’s approval.
• Generating weekly report on all aspects of the operation in additional to any ad hoc reports as required by the Project Managers by using the information entered in the system.
• Maintain and update all necessary records and database that includes but not limited to services provided, supplier’s list etc.
• Prepare correspondence according to the Project Manager instructions and submit to suppliers.
• Responsible for the initiation, coordination and follow up for the procurement of the Furniture, Fixtures & Equipment of the project as per the instruction of the Project manager, including but not limited to contacting suppliers, booking of material, preparing purchase order, following up on the delivery.
• Prepare and collect all the documentation required to be submitted to finance for payments, such as: work completion, invoices, warrantees.
• Support the design team on the preparation of material mood boards.
• Prepare and follow up documentations for the Gate passes.
• Maintain records of attendance, gate pass information access, leave applications, incoming and outgoing transmittals related to the projects.
• Perform other duties as assigned by the Direct Manager.
  
  

• Minimum 3 years of experience in project admin or co-ordination.
  
  

• Knowledge in MS Office, Oracle.
• Experience in procurement administration (Purchase Order / Purchase request) an advantage.
  
  

• Initiative
• Organizational Commitment
• Teamwork
• Achievement Drive
• Analytical/Logical thinking