Personal Assistant (225-1014)

The role of a Personal Assistant is pivotal to the smooth running of an executive's day-to-day activities. As the right hand of senior management or a high-level executive, the Personal Assistant helps to streamline tasks, manage schedules, and execute other responsibilities to ensure that the executive can focus on key business activities. This position requires high organizational capacity, impeccable communication skills, and the capability to handle sensitive information with utmost discretion. As a Personal Assistant, one's ability to multitask and prioritize is crucial in aiding the efficiency of the executive. The successful candidate will thrive in fast-paced environments, where attention to detail and the ability to anticipate the executive's needs proactively are fundamental in making sure no task is left undone.

Responsibilities

• Manage and organize the executive’s calendar, including scheduling meetings and appointments.
• Screen and direct incoming calls, emails, and correspondence to the appropriate channels.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Organize travel arrangements, including transportation, accommodation, and itineraries.
• Liaise with internal staff and external contacts to coordinate various business operations.
• Conduct research and compile data to assist the executive in decision-making processes.
• Handle confidential information with discretion, maintaining the executive's privacy standards.
• Prepare agendas and arrange for meetings to be organized efficiently and effectively.
• Assist in the preparation and organization of reports and presentations as needed.
• Oversee projects and follow up on pending issues to ensure timely resolution.
• Maintain an organized filing system, both physical and electronic, for easy access.
• Adapt quickly to changing schedules and priorities, demonstrating flexibility and resourcefulness.

Requirements

• Proven experience as a personal assistant or related administrative role is necessary.
• Exceptional time management skills and the ability to prioritize tasks effectively.
• Outstanding written and verbal communication skills to facilitate smooth interactions.
• Proficiency in office productivity software, such as Microsoft Office Suite and Google Workspace.
• The ability to maintain a high level of confidentiality at all times is essential.
• Strong organizational skills with meticulous attention to detail are mandatory.
• Ability to work independently and take initiative while remaining a team player.