Office Coordinator (225-724)

As an Office Coordinator, you will play a vital role in ensuring the efficient operation of our workplace. You will be the main point of contact for all office-related activities, facilitating smooth communication and coordination within the team and with external stakeholders. Your responsibilities will span across administrative support, resource management, and assisting in the organization of company events and meetings. An effective Office Coordinator is organized, adept at multitasking, and possesses excellent communication skills. You will need to be proactive in identifying and solving potential issues before they arise, ensuring an optimal working environment for all employees.

Responsibilities

• Manage daily office operations to ensure the smooth functioning of all activities.
• Coordinate with vendors and suppliers to ensure timely delivery of office supplies.
• Assist in the scheduling and coordination of meetings, appointments, and company events.
• Handle incoming and outgoing communications, including phone calls and emails.
• Maintain a clean and organized office environment conducive to productivity.
• Support HR by assisting with onboarding and setting up workstations for new hires.
• Monitor and manage office budgets, including petty cash and inventory control.
• Ensure all office equipment is properly maintained and functioning at all times.
• Coordinate with facility management for any repairs or maintenance required.
• Update and maintain office policies and procedures for consistency and compliance.
• Facilitate effective communication within the office and with external partners.
• Provide administrative support to senior executives and departments as needed.

Requirements

• Proven experience as an Office Coordinator or in a similar administrative role.
• Excellent organizational and multitasking abilities are crucial for this role.
• Strong communication skills, both verbal and written, are essential.
• Proficiency in Microsoft Office Suite and other standard office software.
• Ability to handle sensitive information with confidentiality and professionalism.
• High school diploma required; additional qualifications in office management a plus.
• Strong problem-solving skills and attention to detail to ensure office efficiency.