Office Assistant (225-928)

The Office Assistant plays a vital role in ensuring the smooth operation of an office. Positioned at the heart of the administrative team, this individual is responsible for a range of clerical tasks designed to support the daily functions of the office environment. Office Assistants handle a variety of tasks including correspondence preparation, data entry, filing, answering phones, and scheduling meetings. Their efficient, organized, and proactive nature supports both managerial staff and ensures a seamless communication flow within the office. The position often requires multitasking in a busy setting, demanding both attention to detail and strong organizational skills. As the face of the office, this role often involves greeting clients and visitors, requiring a professional demeanor and excellent communication skills. By providing essential support, the Office Assistant helps maintain an organized and productive workplace, contributing significantly to the overall success of the organization.

Responsibilities

• Manage daily correspondence including emails, letters, and mail distribution.
• Answer phone calls and redirect them to appropriate staff members efficiently.
• Provide administrative support to senior managers and other staff members.
• Organize and schedule meetings, appointments, and conference calls effectively.
• Maintain office supplies inventory by checking stock levels and ordering replacements.
• Assist in the preparation of regularly scheduled reports and presentations.
• Ensure efficient and accurate data entry, record keeping, and file management.
• Greet and welcome visitors, providing them with necessary information.
• Assist in the compilation and distribution of meeting agendas and minutes.
• Handle general office duties such as photocopying, printing, and mailing documents.
• Coordinate with building management for maintenance and facility-related issues.
• Support various logistical tasks for organizing company events and activities.

Requirements

• High school diploma or equivalent; associate degree preferred.
• Proven experience as an office assistant or in a related role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills are essential.
• Strong organizational skills with an ability to multitask efficiently.
• Attention to detail and problem-solving skills are required.
• Professional appearance and demeanor is necessary for front desk duties.
• Ability to work independently and as part of a team environment.