Office Administrator Travel Coordinator

ARX Is a Global Network Of Specialists In Engineering, Design, And Architecture. Our Team Offers 360° Consulting, Project Management, And Technical Services In

airports, bridges, buildings, cableways,

digital innovation, environment, equipment,

geology, geotechnics, hydropower, metros,

nuclear plants, oil & gas, pipelines, ports,

railways, river engineering, roads, traffic,

tunnels, and water/wastewater treatment.

With offices across Europe, North and South America, Asia, Africa, and Oceania, our agile task force combines global expertise with local know-how. The result is our uniquely "glocal" approach, which allows us to meet the specific needs of each community while incorporating international best practices. At ARX, smart minds strive for a sustainable future, transforming communities one innovative project at a time.

People are the heart and soul of ARX. We are a home for innovators, visionaries, and experts to develop talents, launch careers, and collaborate with fellow specialists. ARX values individuals. Believing their brilliance and determination will provide solutions to tomorrows challenges, we welcome professionals who will both benefit from and enrich our team.

ARX, marks a significant expansion into the Middle East with its offices in UAE and KSA. This underscores our dedication to innovation and engineering excellence, bolstering our position in the dynamic GCC market.

For our office in Abu Dhabi, we are looking for

Office Administrator/Travel Coordinator

The ideal candidate should have at least 5 years of experience in the UAE, handling office administration, managing supplies and staff, coordinating with vendors, and arranging travel and visa requirements for the team

Responsibilities

• Oversee day-to-day office administration to ensure smooth operations.
• Monitor and maintain office supplies, ensuring timely replenishment.
• Manage and supervise the office assistant for daily tasks and upkeep.
• Handle vendor management, including coordination, negotiations, and maintaining vendor relationships.
  
  

• Liaising with travel agents for booking and change requests.
• Maintaining accurate travel records.
• Coordinating visit and business visa requests for inbound and outbound travel.
• Ensure proper processing and tracking of visa documentation and travel requirements.
• Manage Monday.com boards for tracking travel, Business/Visit Visa, and administrative workflows (experience is an advantage).
• Handle any other admin-related tasks related to office management as needed.
  
  

• Minimum 5 years of experience in the UAE as an Office Administrator or Executive Assistant.
• Proven ability to work under pressure and meet deadlines.
• Well-spoken with excellent communication skills.
• Tech-savvy, with proficiency in MS Office; experience with Monday.com is an added advantage.
• Strong organisational skills and ability to multitask effectively.
• Experience in vendor management and basic procurement.
  
  

• Opportunity to collaborate with a forward-thinking, synergistic, and innovative team.
• Exposure to cutting-edge projects driving Middle East / North African regions development.
• Personalized professional growth and developmental avenues tailored to your career aspirations.