Events Coordinator 19D25

The Events Coordinator is an essential role responsible for planning, coordinating, and executing various events from inception to completion. This role requires a highly organized and detail-oriented individual with excellent communication skills to liaise with stakeholders, vendors, and clients to ensure all aspects of the event run smoothly. The Events Coordinator will work with diverse teams across different departments and handle multiple projects simultaneously. They are responsible for budget management, vendor negotiation, and ensuring compliance with all legal and safety requirements. Their ultimate goal is to ensure a seamless and successful event experience that meets the clients' or organization's goals while maintaining the highest level of service and satisfaction.

Responsibilities

• Coordinate all event logistics including venue selection, setup, and breakdown.
• Develop detailed event designs aligned with the client's objectives and budget.
• Negotiate contracts with service providers and suppliers to ensure cost-effectiveness.
• Work closely with the marketing team to create event promotional materials.
• Ensure all events comply with applicable insurance, legal, health, and safety obligations.
• Manage event budgets and ensure expenses are tracked and remain within limits.
• Facilitate communication with clients to ensure clarity of event details and requirements.
• Conduct post-event evaluation to determine areas of improvement for future events.
• Maintain a detailed database of all event-related contacts and resources.
• Supervise and coordinate the activities of event personnel and volunteers.
• Manage on-site event execution to ensure everything runs smoothly and efficiently.
• Handle any arising issues and troubleshoot any emerging problems during events.

Requirements

• Bachelor’s degree in Event Management, Hospitality, or a related field.
• Minimum of three years of experience in event planning or coordination.
• Strong organizational skills with the ability to manage multiple tasks efficiently.
• Excellent negotiation skills with experience in vendor and contract management.
• Outstanding communication and interpersonal skills with a client-focused approach.
• Proficiency in event management software and various digital communication tools.
• Ability to work flexible hours, including evenings and weekends, as required.