Events Assistant (225-1003)

An Events Assistant plays a crucial role in ensuring the successful execution of various events, from corporate meetings and weddings to conferences and exhibitions. This position involves providing administrative support to the event planners, handling logistics, coordinating with vendors, and ensuring that all aspects of an event run smoothly. The ideal candidate will be detail-oriented, organized, and able to handle multiple tasks in a dynamic environment. As an Events Assistant, you will be expected to communicate effectively with clients and vendors, manage schedules, assist in budget management, and contribute to the creative process of event planning. Your role is pivotal in translating the vision of the event organizer into a reality, ensuring a seamless experience for all attendees.

Responsibilities

• Assist in the planning and execution of various types of events.
• Coordinate with vendors to ensure timely delivery of goods and services.
• Maintain and update event documentation, such as contracts and budgets.
• Communicate effectively with clients to understand their event requirements.
• Manage event schedules to ensure all timelines are adhered to.
• Provide on-site support during events to address any issues promptly.
• Assist in the preparation of promotional materials and event signage.
• Support the event team with logistical arrangements and venue setup.
• Assist in post-event evaluations to gather feedback and identify areas for improvement.
• Contribute to brainstorming sessions for creative event concepts and themes.
• Ensure compliance with legal, health, and safety obligations during events.
• Maintain a professional network with industry contacts for potential collaborations.

Requirements

• High school diploma or equivalent; additional education in event management is a plus.
• Proven experience in event planning or as an administrative assistant in a related field.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent communication skills, both written and verbal, are essential.
• Proficiency in Microsoft Office Suite, especially Word, Excel, and PowerPoint.
• Ability to work flexible hours, including evenings and weekends as needed.
• Keen attention to detail to ensure precise execution of event plans.