Document Controller 17D25

The role of a Document Controller is crucial within any organization that values maintaining a well-organized and efficient document management system. As a Document Controller, you will be responsible for handling the intake, management, and storage of both physical and digital documents for the company. You will work closely with various departments to ensure that all documentation is consistent with internal and external compliance, audit requirements, and is easily retrievable when needed. Your attention to detail, ability to handle sensitive and confidential information with integrity, and skill at creating effective organizational systems will help ensure the smooth operation of document-related processes. This role is ideal for someone who enjoys managing information, has a knack for organization, and thrives in an environment that requires high-level accuracy and efficiency.

Responsibilities

• Develop, implement, and maintain document control processes and procedures.
• Ensure document management principles comply with industry standards and regulations.
• Create and maintain systems for document and file storage and retrieval.
• Coordinate the dissemination and approval of controlled documents across the organization.
• Manage the archival of both physical and electronic documentation records.
• Train and support staff members on document control procedures and policies.
• Audit documentation processes to ensure efficiency and compliance periodically.
• Assist in the development and administration of document databases and repositories.
• Track and monitor document versions and issuance dates for consistency.
• Respond to internal and external requests for document retrieval in a timely manner.
• Ensure the confidentiality and security of all organization's documentation.
• Prepare reports and statistics related to document control and usage metrics.

Requirements

• Bachelor’s degree in business, information management, or related field preferred.
• Minimum of two years experience in document control or record management roles.
• Exceptional organizational skills with attention to detail and accuracy required.
• Proficiency in document management software and Microsoft Office Suite necessary.
• Strong understanding of security, compliance, and confidentiality regulations.
• Excellent communication skills to liaise effectively within organization departments.
• Ability to conduct training for staff on document handling procedures confidently.