Coordinator Marine Operations

About the Company:

We are a global energy maritime logistics leader with a world-class asset base. We are the dedicated and vital logistics arm for ADNOC Group, providing mission critical and highly specialized services across ADNOC’s entire value chain. We also provide market-leading, cost-competitive maritime and logistics solutions to over 100 global customers and ship to more than 50 countries across the world. As a global energy maritime logistics leader and the dedicated and vital logistics arm for ADNOC Group, we are driven to set the highest standards in shipping and maritime operations, pushing boundaries and pioneering new frontiers in sustainability. We are committed to delivering world-class solutions that are innovative and efficient, while always putting safety first.

About the Job:

Responsible for preparing and drafting Marine Units scope of work based on project needs such as but not limited to Cargo Barges, Jackup Barges, DP2, Conventional, Tugs, AHTS. DSV’s, MPSV’s, MultiCats, Shoal

busters & Crew boats. These Marine units scopes should cover the project requirements as well as ensure all aspects of the area authority & fields standards are met. Candidate is to be well versed with the latest standards and requirements for the UAE Flag, ADNOC Offshore (ASMV, SIMO, LIMS & JUIMS etc) as well as PPA requirements Acts as a liaison between the Commercial tendering team and the End users to facilitate all clarifications as well as attending to the inspection and other requirements prior and post award for efficient operations To provide fully support to Barge Fleet department to assurance for ADNOC L&S with the highest emphasis on safety and routine daily jobs related to office and associated equipment, offshore operators and documentation.

Key Accountabilities

• Focal point at Abu Dhabi office for any support required for barge fleet operations, primary responsibility is to coordinate and support all operational requirements of barge fleet operated by Company.
• Provide Technical support to the Barge Superintendent / Engineers by liaising with various internal stake holders within the Company and with the Contractors.
• Barge and vessel requirement of materials (operational materials and consumable)
• Creating MRs / PRs / Call of Orders for any requirements for the barge fleet.
• Arrange air ticket with specified travel agency as per company procedure upon the request from the site
  
  

• Coordinate with warehouse and arrange materials upon request receive from sites.
• Arrange the necessary training for all members. (HSE and work related)
• Preparation and follow up of Crews’ rotational cycle.
• HSE requirement and implementation
• All general requirements such as security pass / Abu Dhabi port pass entry permits to be arranged in time.
• All the tools and equipment to be arranged either from warehouse or generate local Order to facilitate for daily operations
• Maintain record for jack up barge and cargo barge as well Provide support to technical team for preparing the tender document of technical specification for any purchases. Ensure documentation of all requisition for barge fleet with split of individual barges.
  
  

• Prepare revenue calculation for the Barge Fleet department and present to manager
• Timely collection of the tender documents.
• Review of initial tender/bid documents to assess company ability to participate in competitive quotation.
• Prepare the Tender Summary for the management.
• Prepare and manage timelines for all formal tenders.
• Working with operations reps, subcontractor reps and management decision makers to provide all the information requested in the Tender document.
• Comply with all contractual obligations, agreements, and requirements.
• Must provide responses to Tenders professionally meeting deadlines
• Completing client paperwork accurately
• Responsible for following-up with miscellaneous quotation and miscellaneous tenders submitted.
• Participate in negotiation/clarification phase with customers during bidding process.
• Ensure all Tender-related documents are controlled and archived properly.
• Assist Team Leader to collate, review, distribute and manage Subcontractors and negotiate the best commercial value with lowest risk.
• Ensure all tender and contract development activities are in accordance with ADNOC L&S procedures.
• Maintain reports including HSE performance, utilization of barges, maintenance days, consumption data, Off-hire statistics etc.
• Preparing statistical presentation for Management as when needed.
• Providing regular support to division leads for day-to-day operational needs.
  
  

• Ensuring modifications are done in a professional manner, consistent with statutory rules, recorded, and approved by Management and relevant Regulatory Authorities, including the recording of weights for
  
  

• Support in setting up facilities and necessary equipment in the Marine Coordination office.
• Input regarding procurement
• Responsible for providing day-to-day training as required of national personnel. Secondary Job Functions
• Assists the OIM in any emergency
• Assists in maintaining the legislative library
• Makes recommendations for continuous improvement to the Integrity Management System (IMS)
• Must be ready to work in mainland and offshore environment as well
• Must be able to work without constant as per the system demands
• Offshore survival and medical certificates as mandated by government/client regulations are required.
• Arrange and optimize supply and delivery of bunkers for time chartered vessels.
• Ensure charter party terms are followed.
• Provide timely and accurate reports on vessel movements and performance including anticipated arrival and departure timing, data.
• Maintain updated and accurate information in relevant accounting systems to ensure.
  
  

• Bachelor’s degree or equivalent
• At least 5 years of technical experience in office jobs
• Experience in the Offshore Industry (Offshore/ Onshore)
• Experience in GCC (dealing with IOC/NOC/EPC)
• Understanding of the Market Trends
• Ability to identify issues and areas for improvement
• Ability to prepare models to assess profitability of identified opportunities.
• Bachler degree or equivalent
• Analytical, problem solving, time management and decision-making skills
• Ability to respond positively to events in an effective manner
• Demonstrates teamwork, interpersonal and communications skills
• Proficient in Microsoft Office applications
• Provide after office hours support as and when the business requires
• Good communication skills to enable communication with team members.
• Proficient in English (Good command, both spoken and written)
• MS word, MS Excel, MS Power point and MS Outlook well experience
• Knowledge of SAP is essential.