Co-Curricular Coordinator - Cranleigh Abu Dhabi

Job Description

Cranleigh Abu Dhabi is currently seeking a Co-Curricular Coordinator. This is an exciting opportunity to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabi’s leading school group.

Cranleigh Abu Dhabi sits at the entrance to Saadiyat’s emerging Cultural District in keeping with the school’s motto, ‘Ex Cultu Robur’ – ‘From Culture Comes Strength’. Built over seven hectares, the bespoke campus is situated within minutes of New York University Abu Dhabi and the beautiful Saadiyat Beach, as well as the magnificent Louvre Abu Dhabi and the vibrant Berklee College of Music.

In addition to the broad academic curriculum, our daily routine offers a wealth of opportunities that allow pupils to explore their full range of talents in fine arts, performing arts, music, sport and other activities such as gymnastics, golf, horse riding and debating to name but a few. We are looking for first-class educators to join our vibrant team and work with us in our pursuit of excellence.

This role aims to provide high-level administrative and operational support to the Co-Curricular Department in the planning, organisation, and delivery of the school’s co-curricular and trips programme. This role ensures the effective coordination of CCAs, school trips, and external provider engagement, while serving as the primary liaison with parents, staff, and third-party partners. The post holder plays a vital role in maintaining data accuracy, safeguarding compliance, and delivering high-quality communication across all related activities.

Responsibilities

Key Responsibilities

• Collaborate with the Director of Co-Curricular to plan and publish the annual CCA calendar.
• Take full ownership of the SOCS platform—ensuring all CCAs, fixtures, trips, and parent communications are accurately managed.
• Act as the primary point of contact for parents regarding all CCA and trip-related queries, complaints, and announcements (via phone, email, and in-person).
• Ensure attendance is recorded daily by CCA staff and teachers.
• Maintain accurate and up-to-date student registers for all activities, ensuring alignment with academic staff and transport providers.
• Coordinate all administrative tasks relating to CCAs, including staff support, registers, and internal communications.
• Train new staff on SOCS and ensure system access is in place.
• Work with external providers to ensure all safeguarding and health & safety protocols are met, including statutory declarations, contracts, and documentation.
• Liaise with parents on trip and CCA payments, track payment status, and follow up on outstanding fees—ensuring all financial data is accurate and up to date in Oracle.
• Support Trip Leads in all parent communications and data collection for school trips.
• Coordinate ADEK approvals, risk assessments, and the Assure platform submission process in collaboration with Trip Leads and the Director of Co-Curricular.
• Escalate parent feedback or complaints to management as required.
• Work closely with the school’s transport provider to ensure registers for off-site CCAs and trips are accurate.
• Provide reports and analysis on CCA participation and trips to inform future planning.
• Identify and implement improvements to the SOCS platform to support evolving school needs.
• Support the organisation of internal and external meetings and events as required.
• Book venues and resources to support scheduled events and activities.
  
  
  

• Bachelor's Degree in any discipline
  
  
  

• Minimum 2 years of experience in a school or admin environment
• Proven administrative and coordination experience
• Familiarity with SOCS or similar platforms preferred
  
  
  

• Fluent in English; Arabic language skills an advantage
• Excellent organisation and time management skills
• High attention to detail and data accuracy
• Confident communicator with strong interpersonal skills
• Proactive problem-solver with the ability to manage multiple tasks under pressure
• Strong IT proficiency, particularly with Microsoft Office
• Customer-facing experience, with a professional and calm approach to complaint resolution
• Demonstrates initiative and can work independently as well as part of a team