Administrative Assistant 04F25

We are seeking a highly organized and efficient Administrative Assistant to join our dynamic team. The ideal candidate will be an exceptional communicator, capable of managing a variety of administrative and clerical tasks to ensure the smooth operation of the office. You will be responsible for scheduling meetings, handling correspondence, and assisting in the preparation of reports. Your role is key in maintaining a positive and productive work environment, supporting the needs of both management and staff. If you thrive in a fast-paced environment and have a keen eye for detail, we encourage you to apply for this exciting opportunity to play an essential role in our organization.

Responsibilities

• Coordinate and schedule meetings and appointments for senior management staff.
• Manage phone calls and correspondence, including emails and physical mail.
• Prepare and format reports, presentations, and other documents as needed.
• Assist in the planning and execution of company events and meetings.
• Organize and maintain office files, ensuring information is easily accessible.
• Monitor and order office supplies to ensure resources do not run out.
• Provide general support to visitors, ensuring they have a positive experience.
• Act as a liaison between departments, facilitating efficient communication.
• Support the HR team with recruitment processes and employee onboarding.
• Coordinate travel arrangements, accommodations, and itineraries for staff.
• Handle sensitive information in a confidential and professional manner.
• Assist in maintaining office procedures to improve efficiency and workflow.

Requirements

• Proven experience as an administrative assistant or in a similar role.
• Excellent organizational skills and the ability to multitask effectively.
• Strong written and verbal communication skills, with attention to detail.
• Proficient in MS Office suite, including Word, Excel, and PowerPoint.
• Strong interpersonal skills and a collaborative team-oriented attitude.
• Ability to handle sensitive information with discretion and confidentiality.
• High school diploma required; additional qualifications as an advantage.