Administration Assistant (PRO) 24N25

As an Administration Assistant at 24N25, you will play a pivotal role in supporting the daily operations and administrative functions of the organization. You will be entrusted with diverse tasks that range from managing schedules and records to facilitating communication between various departments, ensuring that the company's operations run smoothly and efficiently. Your ability to multitask, coupled with a keen attention to detail and excellent organizational skills, will be crucial to your success in this role. This is an opportunity to work in a dynamic environment where you can make a significant contribution to the business while developing your administrative skills further. Your proactive approach and ability to work independently as well as part of a team will be highly valued.

Responsibilities

• Manage and organize company documentation, both paper and electronic formats efficiently.
• Coordinate and schedule meetings, appointments, and office activities diligently.
• Assist in the preparation and distribution of internal and external communication.
• Maintain database systems, ensuring data accuracy and secure storage of information.
• Conduct research and compile data to support decision-making processes when required.
• Order office supplies and ensure equipment is maintained and in working condition.
• Support the human resources department with recruitment, onboarding, and record-keeping tasks.
• Respond to phone calls, emails, and other inquiries professionally and timely.
• Assist in budget tracking and financial documentation for accurate reporting.
• Liaise with vendors and suppliers to ensure delivery of services and products.
• Develop and implement new administrative systems and processes to improve efficiency.
• Provide general support to visitors and clients, ensuring a professional image for the company.

Requirements

• Proven administrative or assistant experience within a similar role is essential.
• Strong organizational skills with the ability to multitask and prioritize tasks effectively.
• Excellent written and verbal communication skills are crucial for this position.
• Proficiency with Microsoft Office Suite and basic office equipment is required.
• High attention to detail and problem-solving skills are highly desirable.
• Ability to work independently with minimal supervision while maintaining high standards.
• Qualification in business administration or related field would be advantageous.