Assistant Vice President - Operations Permanent Control

About BNP Paribas Solutions Philippines Branch (BSPB)

Established in 2024, BNP Paribas Solutions Philippines Branch is a branch of BNP Paribas Group, a leading bank in Europe with an international reach. We provide support services, back-office operations services related to or which further the accomplishment of the corporation’s investment services, banking transaction processing, and equity investment.

About BNP Paribas Group

BNP Paribas Group is a leading European bank with a strong global footprint across 72 markets and more than 202,000 employees. The Group provides corporates, institutional and private investors with product and service solutions tailored to their specific needs. It offers a wide range of financial services covering corporate & institutional banking, wealth management, asset management, insurance, as well as retail banking and consumer financing through strategic partnerships.

Commitment to Diversity and Inclusion

At BNP Paribas, we passionately embrace diversity and are committed to fostering an inclusive workplace where all employees are valued, respected and can bring their authentic selves to work. We prohibit Discrimination and Harassment of any kind and our policies promote equal employment opportunity for all employees and applicants, irrespective of, but not limited to their gender, gender identity, sex, sexual orientation, ethnicity, race, colour, national origin, age, religion, social status, mental or physical disabilities, veteran status etc. As a global Bank, we truly believe that inclusion and diversity of our teams is key to our success in serving our clients and the communities we operate in.

About Business Line/Function

Operational Permanent Control (First Line of Defence) team works closely with business teams in order to support in and managing the operational risks, incidents, comply with group guidelines and contribute in effective completion of Risk Control Self Assessments. Additionally facilitate Audit coordination’s, governance meetings and as well as Procedure Managements.

Position Purpose

Operational permanent control (First line of Defense) team works closely with business teams to support and manage the operational risks, incidents, comply with group guidelines and contribute in effective completion of Risk Control Self Assessments. Additionally facilitate Audit coordination’s, governance meetings and as well as Procedure Managements.

Responsibilities

• Being a representative in the Operational Permanent Control Unit functioning within the organization ensures that the Group guidelines are adhered to group policies.
• Work closely with Operational and functional Business Units in BSPB to ensure that the defined controls are adhered and any deficiencies/failures are escalated to Senior Management on time.
• Investigate the incidents recorded and perform regular follow-up with the stake- holders according to the Incident management guidelines including and evaluate the effectiveness of the preventive measures proposed and implemented within the defined timelines.
• Work closely with business units to assess both effectiveness and efficiency of existing controls.
• Evaluate the operational risk from an internal & external fraud perspective, ensure the teams comply with group guidelines.
• Contribute to the completion of Generic Control Plan (GCP) and other Risk framework and ensure that Group requirements are met.
• Support Global OPC team in implementing the Generic control plans (GCP) to the operational and functional teams.
• Liaise with the operational and functional units in case of any information or documentation deficiencies to meet local requirements.
• Closely monitor the implementation of recommendations issued by internal (LOD1, LOD2 and IG) and external audit, regulatory bodies, etc. Share the recommendations status report to internal, regional and global stakeholders.
• Ensure that the procedures are reviewed in regular interval by the Business units and Operation Risk Team and ensure that procedure covers the entire process and it is within the operational framework.
• Involved during the migration of new activity/process along with Project management team and review the documents such as SOP’s, existing RCSA, and Historical incidents to have the appropriate control framework.
• Diligently follow the proper escalation channels where required.
• Ensure that all qualified incidents are adequately translated to operational historical incidents and registered within Risk Tools and escalate via proper channels where necessary.
• Work closely with Managers and Operation team for the heads-up preparation.
• Incidents reported by BUs are to be completed with basic details within 30 days & closed within 60 days.
• Ensure all the required controls identified are updated in SOPs.
• Ensure write-ups of various sections in Risk Tools are clearly articulated.
• Ensure the action plans are recorded in Risk Tools for significant incidents and communicated to senior management within 48 hours.
• Ensure that RCSA methodology is diligently followed and assessment is carried out as per the Group guidelines including overall coverage of risk and process,
• Work closely with managers in creating the action plan for open risks and ensure action plans are implemented within the agreed timeframe.
• Ensure all the signed RCSA master copy is documented and archived in shared drive for easy reference and retrieval.
  
  

• Contribute to the daily, weekly, fortnightly and monthly reporting to the senior management on Incidents, preventative measures, aging incidents, long-term incidents and Open recommendations etc.
• Work with managers in conducting the Permanent control Meeting with Operational and Functional units within organization.
• Contribute inputs to the risk reporting to Management through Risk Control Committee and Internal Control committee.
  
  

• At least 15 years of experience in Risk Management.
• Strong background in Operations Permanent Control. Strong analytical skills, detail orientation, service commitment, and solid organizational and interpersonal skills.
• Ability to work independently, as well as in a team environment, prioritizes multiple tasks, and meets strict deadlines.
• Identify Operational Risk Areas within the entity’s processes or activities.
• Ability to analyses and be critical in decision making
• Must have at least a bachelor’s degree in Business Administration, Operations Management or should have relevant years of experience needed for the role.