Procure To Pay Practitioner

Introduction

At IBM, work is more than a job - its a calling: To build. To design. To code. To consult. To think along with clients and sell. To make markets. To invent. To collaborate. Not just to do something better, but to attempt things youve never thought possible. Are you ready to lead in this new era of technology and solve some of the worlds most challenging problems? If so, lets talk.

Your Role And Responsibilities

As an PTP Analysts/Specialist, you are responsible for handling PTP transactional tasks around Vendor Master-data Management, Invoice Receipt, Invoice processing, Payments, Query management, Reconciliation, Risk management, Month-end Closing, Travel & expenses, and Reporting/ Analytics., according to agreed procedures, process maps and Desk Top Procedures or other guidelines agreed with the client. You must establish and/ or maintain good relationship with client personnel, ensure that daily activities are fulfilled according to the timetable, procedures and business goals as agreed with Team Leader and deliver services as necessary in order to meet the SLAs and OLAs requirements from the area of your responsibility.

Your Roles and Responsibilities

Environment

Ability to cope with different situations, different requirements, uncertainty and stress; ability to modify goals and directions when needed.

Problem solving

Accurately accumulating information and its analysis; forecasting potential problems and planning; allowing for alternative, creative solutions and identifying most reasonable solutions.

Communication

Clear and concise in oral and written communication; attentive listening focused on understanding; adjusting the style of speech to the situation and to the audience; understanding and making use of accessible communication tools.

Effective cooperation with different units and teams inside and outside IBM; mutually respective and appreciating differences; building and strengthening relations; finding solutions favorable for both sides.

Impact

Striving for ambitious goals and continuously seeking better results by overcoming challenges along the way and proactively expanding knowledge.

Taking ownership by identifying needs, making informed decisions, and assuming responsibility for tasks and outcomes.

Per Process

• Vendor Master Data Management:
• Create and audit vendor setup request
• Complete vendor setup/change maintenance
• Perform VMD quality check
• Invoice Receipt:
• Receive document (multiple sources).
• Validate, sort and record receipt
• Manage exception - noncompliant, illegible document, non-AP document
• Scan, index and batch invoice
• Invoice Processing:
• Validate and process invoice based on multiple types and sources
• Set up and maintain recurring transactions
• Perform RTV
• Perform exception resolution
• Track invoice and follow up for resolution
• Payments:
• Create payment proposal
• Run payment
• Execute payment
• Process manual payment
• Submit remittance advice
• Manage payment exception
• Forecast cashflows
• Query Management
• Receive and resolve query
• Manage escalation
• Reconciliation
• Receive vendor statement
• Reconcile, research and confirm status with vendor
• Run report and recover aged debit balance on vendor account
• Reconcile GR/IR
• Risk Management
• Audit invoice processed and high value transaction
• Run duplicate prevention audit
• Research duplicate payments and perform recovery activities
• Provide audit support
• Month End Closing
• Reconcile AP subledger
• Prepare and review monthly reports
• Perform exception processing
• Manage accrual related reporting
• Identify, perform and prepare 1099 report
• Travel & Expenses
• Process T&E Claim
• Audit T&E Claim
• Manage and reconcile P-card
• Manage and reconcile corporate card
• Reporting/Analytics
• Prepare KPI/SLA Operational Reporting
• Run predictive analytics reports
• Payment Terms Optimization
• GST Search Engine
• Working Capital Optimizer
• Travel and Expense Analytics
  
  

• Years of Experience: 2-3.5 years of relevant experience in Accounts Payable, Finance, or a related administrative role. This experience should include handling invoice processing, vendor management, and reconciliation. Candidates should demonstrate a clear understanding of accounts payable procedures, ERP systems, and a commitment to maintaining accurate financial records.
• Skill Set Required:
• Accounting Skills: Demonstrated ability to apply GAAP (Generally Accepted Accounting Principles) and maintain accurate financial records.
• Computer Skills: Proficiency in using standard office software and ERP systems. Familiarity with data management and manipulation tools would be advantageous.
• Data Entry Skills: High level of accuracy and speed in entering financial data into systems.
• Analytical Skills: Ability to analyze financial data, identify trends, and make informed decisions.
• Problem-Solving Skills: Capacity to troubleshoot issues, resolve discrepancies, and find efficient solutions.
• ERP/Mainframe Experience: Practical knowledge of operating in an ERP or mainframe environment, including experience with system navigation, data extraction, and report generation.
• Communication Skills: Excellent verbal and written communication skills to liaise effectively with internal teams, vendors, and management.
• Qualification: A bachelors degree in Accounting, Finance, Business Administration, Economics, or a related field is required. Relevant certifications such as Certified Public Accountant (CPA) or Chartered Financial Analyst (CFA) would be advantageous but are not strictly necessary.
• Domain/Process Knowledge:
• Invoice and Vendor Management: Experience in managing vendor relationships, processing invoices, and resolving related queries.
• Payment Reporting and Reconciliation: Proven ability to manage and reconcile payment processes, ensuring adherence to company policies and external regulations.
• ERP/Computer/Data Entry:
• ERP System Experience: Practical experience with ERP systems like SAP, Oracle, Ariba or Concur
• Accounts Payable Experience: Specific experience in Accounts Payable roles, demonstrating a comprehensive understanding of AP processes and best practices.
• Interpersonal Skills: The candidate should exhibit medium to high interpersonal skills. They should be able to work collaboratively in a team, build effective professional relationships, and maintain a positive attitude under pressure.
• Maturity and Dependability: The role requires a medium to high level of maturity and dependability. The candidate must be able to handle sensitive financial information confidentially, meet deadlines, and handle multiple tasks simultaneously.
• Analytical Skills: Basic to medium analytical skills are required. The candidate should be able to interpret financial data and make informed decisions.
• Excel Skills: Medium to high proficiency in Microsoft Excel is essential. The candidate should be comfortable with data manipulation, pivot tables, and VLOOKUP functions. Knowledge of advanced Excel features such as macros or Power Query would be a significant asset.
• In addition to these, adaptability to new systems, continuous learning, and a commitment to maintaining the highest standards of data integrity and compliance with financial regulations are key attributes expected from the ideal candidate.