PAYROLL SPECIALIST

Department: People & Culture

Location: Philippines

Description

Were on a mission to be a Force For Good, through our People, Products and Purpose at Nuix.

This extends to our People. Were fiercely passionate, love working at pace, thrive in ambiguity, live, and breathe outside of the box, and above all are good humans. Were determined to make a positive difference in the world, whether through our solutions which help the top companies, governments and agencies find the truth and combat illegal activities, or through our people who care about contributing and giving back both within, and outside, of Nuix. We are a Force For Good.

Were selective about who comes on board, and you should be too. But if the above sounds like a match, get in touch today and get ready for the possibility of starting a once-in-a-career journey.

Role Overview

The is a 100% remote role and will be part of the Payroll and People Operations team under the Global People and Culture function. We are looking for a passionate and highly committed self-starter to be part of a professional, fast-paced, and dynamic team to contribute to the overall success of the Global Payroll Operations team. It’s crucial that the candidate has a pro-active approach mindset, in a sometimes-ambiguous working environment with challenging deadlines. The role will be directly reporting to the payroll manager and requires effective partnership with internal and external stakeholders within including third-party vendors.

Whilst the role is offshore, we envision the successful candidate being an integral part of the People and Culture team and would like the individual to actively participate in team meetings and attend in-person conferences.

This position will be primarily a flexible remote working arrangement in the Philippines as part of our Regional Operating Head Quarters.

Key Responsibilities

• Manage and ensure the timely and accurate end-to-end payroll processing activities for employees located in assigned locations.
• Day to day activities include the following and not limited to:
• Prepare and process monthly / Semi-monthly end to end (on and off cycle) payroll processing for direct hire and PEO/EOR employees via third-party vendors and payroll platform.
• Proactive in collating payroll inputs and submitting updates to third-party vendors with effective instructions and within the required timelines.
• Complete variance analysis and substantiating it with supporting reasons.
• Perform manual tax calculations and review of withholding taxes to ensure accuracy of net payments.
• Prepare payroll approval requisition and creating of payment instructions and upload of payment file in banking portals.
• Ensure all required statutory/third-party payments, filings, and insurance renewals are delivered within the required due dates.
• Performs periodic review of leave taken and accrual records.
• Collaborate and build rapport with the Global People & Culture Team and cross-functional team to ensure all data necessary for payroll processing are received within the cut-off and be able contribute towards creating a more efficient and streamlined process.
• Reviews and re-engineers existing operations systems, processes, and procedures to streamline last pay processes and implementing improvements to enhance efficiency and accuracy.
• Ensuring all assigned matters are SOX-compliant and adheres to internal controls and company policies, respective payroll country regulations, and other statutory obligations.
• Act as primary point of contact for designated payroll mailboxes, ensuring all employee and stakeholder queries are address promptly and resolved with the required SLAs.
• Prepare and distribute Year-End forms in accordance with the statutory reporting due date per country guidelines.
• Develop deeper knowledge on current legislation requirements with awareness on the changes which may impact Payroll processing and ensure procedural documentations are updated accordingly.
• Provide support to the People & Culture team as required or when processing volume increases.
  
  
  

Required Skills, Knowledge And Expertise

• Candidate must possess at least a Bachelor’s/College Degree, preferably Human Resources, Business Administration or equivalent.
• Minimum of 3+ years’ experience in end-to-end payroll processing for one or more of the following regions: UK, Singapore, Philippines and or Germany.
• Experience with multiple Payroll Services, deel and Hi-Bob will be advantageous.
• Proficiency in Microsoft Office applications with intermediate Microsoft Excel skills.
• An enthusiastic team-player with the ability to work independently, proactive in putting ideas into practice and proven record of diligence and accountability.
• Ability to adapt to fast change and effectively deal with change management initiatives.
• An analytical mindset who enjoys problem-solving and with the ability to pro-actively identify and determine root causes of problems.
• Strong numerical aptitude and attention to detail with a high degree of accuracy.
• Ability to handle confidential and sensitive information with discretion and care.
  
  
  

Nuix is an equal opportunity employer including for Veterans and People with Disabilities. Don’t let imposter syndrome hold you back! We welcome all applications and are a flexible employer.

We strive to make any required adjustments where possible to make the process fair and equitable for everyone. If you need any accommodations throughout the interview process, please note this in your job application.

About Us

Nuix is on an incredible journey of transformation, aligning our strengths with our ambitions to pursue greater opportunities. To find out more about who we are and what we are doing, please visit our web page.

https://www.nuix.com/

As we expand our global team and extend our skills and expertise, we are unified as one Nuix team guided by our shared values.

Nuix Vision

Finding Truth in a Digital World.

Nuix Mission Statement

Nuix creates innovative software that empowers organizations to simply and quickly find the truth from any data in a digital world. We are a passionate and talented team, delighting our customers with software that transforms data into actionable intelligence.

Nuix Values

• TAKE OWNERSHIP
• RESILIENT
• UNAFRAID
• TEAM NUIX
• HERO OUR CUSTOMERS
  
  
  

We believe in these principles and seek to weave them into the fabric of our daily work at Nuix. In doing so, we co-create a dynamic and purposeful company culture that we can be proud of and want to belong to.

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