Import Officer Coordinator Japanese Kitchen Equipment Makati City

【Background & Position Overview】

This position is responsible for managing the overall import operations for products ordered by the Purchasing Team. FUJIMAK also functions as a trading company, importing products from manufacturers and suppliers across various countries. Major sourcing countries include China (Shanghai), Vietnam, Japan, and Germany.

The position will oversee the import and logistics process from the placement of an order through to the arrival of goods at the warehouse, coordinating closely with overseas suppliers, the Purchasing Team, customs brokers, logistics providers, and other relevant stakeholders.

【Key Responsibilities】

Import Coordination

・Review and confirm order details handed over by the Purchasing Team.

・Place orders with manufacturers and suppliers and confirm delivery schedules.

・Coordinate import schedules with overseas suppliers.

・Monitor and manage the progress of shipments through to arrival at the warehouse.

・Follow up with relevant parties to ensure shipments proceed according to schedule.

Import Documentation

・Review and verify Bills of Lading (B/L).

・Review and verify Packing Lists.

・Review and verify Commercial Invoices.

・Prepare, review, and maintain other import-related documentation.

Customs / Broker Coordination

・Coordinate with customs brokers regarding import clearance.

・Provide the necessary information and documentation for customs clearance.

・Follow up on the progress from customs clearance through to delivery to the warehouse.

・Coordinate with relevant parties to resolve any issues arising during the customs clearance process.

Delivery / Schedule Management

・Manage import schedules based on customer delivery deadlines.

・Closely monitor required warehouse arrival dates and proactively follow up with all relevant stakeholders.

・Communicate and coordinate with relevant parties in the event of delays or schedule changes.

・Take appropriate action to minimize the impact of delays on customer deliveries.

【Required Experience & Skills】

Practical experience in Import, Logistics, or Supply Chain, preferably within the same or a related industry.

Understanding of import processes and characteristics of products handled, with a clear understanding of what is involved in importing products.

Experience handling import-related documents, including B/L (Bill of Lading), Packing List, and Invoice.

Experience communicating and coordinating with Customs Brokers is a plus.

Experience coordinating delivery schedules with overseas suppliers.

Strong schedule management and follow-up skills, with the ability to effectively coordinate with relevant stakeholders.

Basic to intermediate computer skills, including Microsoft Office and email.

Note: May also be a good fit for those with sales experience

Benefits

HMO, 13th-month pay, Bonus provided (company standing will be considered)

SL/VL, Load allowance, OT, Transportation allowance

Work Schedule

The company will discuss the benefits.

Working hours: 8:00 AM - 5:00 PM

Break: 12:00 PM - 1:00 PM

Actual working time: 8 hours

Interview Process

1st Interview (F2F)

Final Interview (F2F)