Administrative Assistant 13N25

An Administrative Assistant 13N25 is a pivotal role within any organization, serving as the backbone that ensures smooth and efficient operations. This position is ideal for a detail-oriented individual with excellent organizational and communication skills. The Administrative Assistant is responsible for a wide range of tasks that support the productivity and effectiveness of the organization’s day-to-day operations. They play an integral role by providing administrative support, handling correspondence, and organizing meetings. The successful candidate will possess the ability to work independently and as part of a team, maintaining a high level of discretion and professionalism. This is a fantastic opportunity for someone looking to join a dynamic work environment and contribute positively to the team’s accomplishments.

Responsibilities

• Coordinate and schedule meetings, appointments, and travel arrangements for supervisors and executives.
• Prepare and edit correspondence, communications, presentations, and other documents as required.
• File and retrieve documents and reference materials, ensuring confidential handling of sensitive information.
• Conduct research, compile data, and prepare papers for consideration and presentation by executives and committees.
• Perform general office duties such as ordering supplies, maintaining office equipment, and managing filing systems.
• Answer and direct phone calls, taking messages when necessary and providing information to callers.
• Greet visitors and determine whether they should be given access to specific individuals or departments.
• Record, transcribe, and distribute minutes of meetings to relevant participants promptly and accurately.
• Sort and distribute incoming mail and email, and handle routine correspondence independently.
• Plan, coordinate, and orchestrate events and meetings, ensuring comprehensive logistical support.
• Support project management by assisting with materials and documentation related to ongoing projects.
• Maintain and update electronic databases and contact lists for organizational and departmental needs.

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field preferred.
• Previous experience in an administrative support or office management role required.
• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook.
• Excellent verbal and written communication skills, with a strong attention to detail.
• Strong organizational skills with the ability to multitask and manage time effectively.
• High degree of initiative, resourcefulness, and ability to work independently.
• Proven ability to handle confidential information with discretion and maintain professionalism.