Project Coordinator Remote

Brush Strokes Quality Painting

Project Coordinator

Location: Remote. Company based in U.S

Own the Schedule, Control the Paperwork, Protect the Margin

Brush Strokes Quality Painting is a commercial and industrial painting contractor serving Augusta and the broader CSRA (Georgia + portions of South Carolina). We run on strong systems, clear accountability, and a "do life together" team culture.

Were hiring a Project Coordinator to own the administrative and scheduling side of production from contract execution through closeout. This role is a control role -- it protects capacity, margin, cash flow, and operational stability by making sure jobs are ready before they hit the schedule, materials are staged on time, documentation is airtight, and JobTread reflects reality.

Our Core Values

Servanthood - We serve clients, teammates, and partners with humility and professionalism.

Integrity - We do whats right, even when it costs us.

Chain Breaker - We grow, improve, and build better patterns--personally and professionally.

Go Getter - We take initiative, follow through, and get results.

To thrive at Brush Strokes, you need to genuinely align with and live out these values.

Key Responsibilities

• Own job readiness verification before scheduling: signed contract in JobTread, scope aligned to estimate, PM site walk completed and documented, labor strategy confirmed, supplier account created, required submittals/drawdowns approved, baseline scope To-Dos built and assigned to PM
• Build administrative structure in JobTread before production: scope-based To-Dos that mirror estimate line items (prep/prime/coat/detail/punch) for PM refinement
• Protect schedule integrity using capacity-based scheduling (no overbooking, no emotional scheduling, no compression to satisfy client urgency)
• Coordinate labor allocation: verify internal crew availability for the full duration or secure subcontractor coverage with written confirmation and PO documentation
• Control material ordering and staging: verify material list and budget alignment, enforce the 50% initial material release rule, place written orders 3+ business days before start, and ensure materials are staged 24 hours prior to production
• Maintain real-time cost control inside JobTread: upload all supplier and subcontractor invoices and keep the working budget accurate and current
• Own lift cost control: identify lift needs, call lifts on/off rent quickly, and document timing in JobTread
• Confirm and communicate schedules the right way: internal confirmation JobTread entry PM confirmation written client confirmation (no conditional language)
• Enforce schedule change control: document reason, confirm internally, update JobTread within 24 hours, and send revised dates in writing
• Review daily logs every business morning: verify progress, photos, projected completion updates, material usage, and potential change orders; follow up immediately when items are missing
• Administer change orders: identify scope deviations from logs, draft COs quickly with labor/material impact, route to GM for authorization, and update schedule/budget only after approval
• Coordinate closeout and punchlist control: schedule final walk, limit to two formal punchlists unless escalated, create/track To-Dos, confirm all documentation is complete before closing the job
  
  

Qualifications

• Experience coordinating projects in a construction/trades environment (painting, coatings, or commercial construction strongly preferred)
• Strong scheduling discipline and comfort enforcing readiness gates and capacity rules
• High attention to detail and documentation -- you dont let loose ends exist
• Strong written communication (start dates, changes, confirmations must be clean and clear)
• Comfortable working inside software systems (JobTread experience is a plus; trainable if youre strong with process)
• Confidence building trackers, checklists, and SOP-style workflows
• Calm under pressure -- you escalate correctly instead of making risky commitments
  
  

What Sets You Apart

• You protect margin and stability, even when clients push for urgency
• You dont "wing it" -- you document, verify, and control the process
• You can run a readiness gate without being emotional or reactive
• You update systems fast -- an outdated schedule feels unacceptable to you
• You think in rules, standards, and repeatable workflows (not ad-hoc decisions)
  
  

Compensation

• Pay: 7 to $12 per hour (based on experience and capability)
  
  

Brush Strokes Quality Painting is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, genetic information, military status, or any other protected characteristic under federal, state, or local law. We provide reasonable accommodations for applicants and employees as required by law.

---