Accounts Payable Specialist (225-1014)

An Accounts Payable Specialist plays a critical role in managing a company's financial obligations to its vendors and suppliers. This position requires a meticulous and organized individual who can handle invoices, track payments, and ensure that financial records are accurate and up-to-date. The Accounts Payable Specialist will work closely with the finance team to maintain accounting ledgers, verify financial transactions, and process outgoing payments in compliance with financial policies and procedures. Success in this role requires attention to detail, strong analytical skills, and the ability to work under pressure to meet deadlines. Joining our team offers a dynamic work environment where you will have the opportunity to collaborate with diverse departments and contribute significantly to our financial health.

Responsibilities

• Review and verify invoices for accuracy and appropriate approval prior to payment.
• Process outgoing payments in compliance with financial policies and procedures.
• Track expenses and process expense reports from employees and departments.
• Ensure timely posting of all financial transactions to accounting ledgers.
• Reconcile monthly vendor statements to ensure all payments are accounted for.
• Resolve invoice discrepancies and escalate issues as necessary for timely resolution.
• Maintain accurate historical records by filing documents properly and systematically.
• Assist in month-end closing by providing necessary data and reports to accounting.
• Prepare and issue 1099s to applicable vendors at year-end as required by law.
• Collaborate with internal team members to improve the accounts payable process.
• Provide support to the financial department during audits or internal reviews.
• Maintain compliance with financial policies, regulations, and legislation continuously.

Requirements

• Bachelor’s degree in accounting, finance, or related field is preferred.
• Minimum of 2 years of experience in an accounts payable role is required.
• Strong proficiency with accounting software and MS Office Suite, especially Excel.
• Excellent attention to detail with strong analytical and problem-solving skills.
• Ability to work independently and manage multiple tasks efficiently under deadlines.
• Exceptional interpersonal and communication skills to collaborate with team members.
• Knowledge of accounting principles and practices related to accounts payable functions.